Admin/Facility Specialist

Job Purpose:

The Admin / Facility specialist will oversee the day-to-day administrative operations and facility management of the company. This role ensures smooth functioning of office infrastructure, compliance with safety standards, vendor management.

Key Responsibilities

• Manage front office, reception, mailroom, and administrative support functions. Act as the central point of coordination for all office operations, ensuring a well-organized, productive, and professional environment.
• Oversee office maintenance, housekeeping, security, and utilities.
• Oversee daily office operations to ensure a smooth and efficient working environment.
• Negotiate contracts, manage service providers, and ensure timely delivery of services.
• Prepare and monitor budgets for administration and facility operations.
• Ensure adherence to statutory requirements, health & safety norms, and fire safety protocols.
• Maintain inventory of office equipment, furniture, and IT hardware.
• Coordinate logistics for corporate events, meetings, and employee travel.
• Coordinate office logistics, including supplies, equipment, and facility maintenance.

Required Qualifications

• Bachelor’s degree in business administration, Facilities Management, or related field.
• 6-8 years in administration or facility management roles.
• Strong leadership, negotiation, communication, and problem-solving abilities.
• Proven track record in managing finance, HR coordination, and operational logistics.