Assistant Manager HR Compliance

1. Statutory Compliance

• Ensure compliance with all applicable labour laws and statutory regulations.
• Manage compliances related to Factory Act, CLRA, Minimum Wages Act, Payment of Wages Act, Bonus Act, Gratuity Act, EPF, ESIC, and other applicable labour laws.
• Ensure timely submission of statutory returns, renewals, and legal filings.

2. Contractor Compliance

• Monitor statutory compliance of contract labour deployed at the factory.
• Verify contractor licences, labour records, wage registers, PF & ESIC challans, and statutory documentation.
• Ensure contractors comply with legal and company compliance requirements.

3. Factory Compliance & Audits

• Coordinate internal, external, customer, and statutory compliance audits.
• Prepare audit documentation and implement corrective actions.
• Ensure readiness for inspections by labour authorities and other government agencies.

4. Documentation & Record Management

• Maintain statutory registers, employee records, compliance documents, licences, and approvals.
• Ensure proper documentation and record retention as per statutory requirements.
• Maintain confidentiality of employee and compliance records.

5. Government Liaison

• Coordinate with Labour Department, Factory Inspector, PF, ESIC, and other statutory authorities.
• Facilitate inspections and ensure timely closure of observations.
• Track statutory amendments and communicate changes to management.

6. HR Compliance & Reporting

• Support payroll compliance by validating attendance, overtime, statutory deductions, and leave records.
• Prepare monthly compliance MIS, audit reports, and management dashboards.
• Conduct awareness sessions on labour law compliance, company policies, and statutory requirements.

Education and Experience

• Bachelor's/Master's Degree in Human Resources, Personnel Management, Labour Welfare, MSW, or MBA (HR).
• 4–8 years of experience in Factory HR Compliance within a manufacturing organization.
• Strong knowledge of Factory Act, CLRA, EPF, ESIC, Labour Laws, Statutory Compliance, and Contractor Compliance.
• Experience in statutory audits, government inspections, and compliance documentation.
• Good knowledge of MS Office and HRMS/ERP systems.

Traits

• High level of integrity and ethical standards.
• Strong knowledge of labour laws and factory statutory compliance.
• Excellent analytical and documentation skills.
• Strong coordination and stakeholder management abilities.
• Good communication and interpersonal skills.
• Ability to work under deadlines and manage multiple compliance activities.
• Detail-oriented with a proactive approach to compliance and risk management.