Executive Assistant & Office Manager

Intro

Don't apply for this role if you're looking for a normal job.

This isn't just an Operations or Executive Assistant role. You'll become the right hand to the founder, helping build a company that creates a positive impact in the world.

Your mission is simple: create an environment where the founder and the team can perform at their absolute best.

You'll keep the business running smoothly behind the scenes, create an exceptional employee experience, and help the founder focus on the highest-impact work. No two days will look the same - you'll need to thrive on solving problems, bringing order to complexity, and taking ownership before anyone asks.

Executive Assistant & Office Manager – Mumbai

Location: Mumbai (office) Type: Full-time Experience: 2-5 years

Who You Are

• 2-5 years of experience in Executive Assistance, Operations, HR, People & Culture, Office Management, or a similar role.
• Exceptionally organised - you love bringing structure, planning ahead, and making sure nothing falls through the cracks.
• One of the warmest and most positive people in any room - you genuinely enjoy taking care of people, and it shows.
• Highly trustworthy and discreet - you handle confidential information, money, and personal matters with maturity.
• You naturally take ownership, solve problems proactively, and don't wait to be told what to do.
• Strong communicator with excellent written and spoken English — confident speaking and writing on behalf of the founder.
• Comfortable using AI and modern productivity tools to improve efficiency.
• Driven by purpose, you want your work to create a positive impact.

Responsibilities

Founder Support

• Manage the founder's calendar, travel, meetings, inbox, expenses, and day-to-day priorities.
• Handle personal and professional tasks, helping maximise the founder's time and focus.
• Coordinate with internal and external stakeholders and speak on the founder's behalf where needed.

Team & People

• Help create an exceptional employee experience and a positive team culture = be the person everyone can turn to.
• Support recruitment, onboarding, contracts, payroll coordination, and HR operations.
• Organise team events, celebrations, and initiatives that strengthen the team.

Operations

• Ensure the office runs smoothly every day - supplies, vendors, bookings, and daily functioning.
• Continuously improve processes and build systems that make the company more efficient.

Why Join Us

• Play one of the most trusted and impactful roles in the company.
• Work directly with the founder and help build a global media and education company.
• Be part of a purpose-driven team committed to changing lives.
• Grow rapidly through exposure to every area of the business.
• Meet some of India's top celebrities, entrepreneurs, CEOs, athletes, and thought leaders.
• Work from our Mumbai office in a collaborative and high-performing environment.
• Be mentored directly by the Founder and CEO

Who We Are

We're a global media and education company based in Singapore with operations in India. At Something Bigger, we interview some of the world's most inspiring and influential people, sharing their wisdom to help others grow — spiritually, emotionally, physically, and mentally — and create lives of meaning and purpose. Our mission is to help people create Something Bigger in their lives.

Values (How We Work)

1. RADICAL OWNERSHIP — We own outcomes, not just tasks.
2. EXCELLENCE — We deliver work that makes people say "wow."
3. SERVICE BEFORE SELF — We exist to create a positive impact in the world.
4. CONTINUOUS GROWTH — We become 1% better every day.
5. WE RISE TOGETHER — We build deep bonds, not just professional networks.
6. BRING ENTHUSIASM — We show up excited and with energy.

Our Socials

• YouTube: https://www.youtube.com/@somethingbigger
• Instagram: https://www.instagram.com/rodrigocanelas
• LinkedIn: https://www.linkedin.com/in/rodrigocanelas