Executive Assistant

Job Description

We're Hiring | Executive Assistant to Managing Director

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UDS Architects LLP is a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.

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We are looking for a highly reliable, proactive, and well-organized Executive Assistant to work closely with our Managing Director. The ideal candidate should have excellent follow-up skills, strong communication abilities, and the confidence to coordinate across teams and act as the MD's voice when required.

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Location

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One Lodha Place, Lower Parel, Mumbai

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Working Days & Timing

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Monday–Saturday | 9:30 AM–6:30 PM

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Only the 4th Saturday is off.

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The business operates 24x7, so the EA must be comfortable remaining reachable by call/WhatsApp outside office hours and on weekends for time-sensitive matters.

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Experience

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3–6 years of relevant experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior leadership such as an MD, CEO, or Founder.

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Key Responsibilities

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• Manage the MD's calendar, emails, meetings, and daily priorities
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• Delegate tasks and ensure timely follow-ups until closure
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• Track deadlines, commitments, and deliverables through structured trackers
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• Draft professional emails, letters, and internal communications
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• Coordinate with internal teams, clients, vendors, and external stakeholders
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• Conduct online research and prepare reports, comparisons, and trackers
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• Attend meetings, take live notes, and prepare clear MOMs with action items, owners, and deadlines
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• Handle business and personal/household coordination for the MD, including travel, appointments, vendors, shopping, dining, and social bookings
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• Maintain complete confidentiality regarding client information, project costs, vendor rates, internal matters, and the MD's personal information
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Must-Have Skills

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• Outstanding follow-up and task-tracking skills – non-negotiable
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• Excellent written and spoken English
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• Strong organizational and coordination skills
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• Fast and accurate typing, including real-time dictation
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• Good working knowledge of MS Excel & Word
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• Comfortable with Excel formulas, formatting, and maintaining trackers
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• High integrity, reliability, discretion, and professionalism
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• Ability to work independently and manage multiple priorities
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How to Apply

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Interested candidates can share their updated CV at:

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Email: [email protected]

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Contact: 8962618553

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If you are proactive, highly organized, dependable, and enjoy working closely with senior leadership, we'd love to hear from you.