Executive Assistant

We're looking for a sharp, proactive executive assistant to support our Director in a fast-moving software development environment. You'll be a trusted partner to senior leadership — managing a complex schedule, facilitating cross-functional communication, and ensuring the Director can focus on what matters most. Comfort in a technical setting and familiarity with how software teams operate is essential.

Responsibilities

• Own the Director's calendar — prioritising, scheduling, and protecting time for strategic work across multiple time zones
• Liaise with engineering, product, and QA teams to coordinate sprint reviews, release planning sessions, and all-hands meetings
• Compile reports, dashboards, and presentation decks using data from tools such as Jira, Confluence, or equivalent platforms
• Prepare agendas, take minutes, and track action items from leadership and project meetings
• Arrange travel, accommodation, and logistics for conferences, client visits, and off-site events
• Handle sensitive business and personnel information with complete discretion
• Act as a point of contact between the Director and internal teams, clients, and external partners

Requirements

• 3+ years of experience supporting senior leadership, ideally in a tech or software company
• Advanced proficiency with Google Workspace or Microsoft 365, including calendar, docs, and video conferencing tools
• Excellent written communication — able to draft clear, professional copy for internal and external audiences
• Strong judgement — able to make decisions independently and know when to escalate
• Calm and adaptable in a fast-paced, deadline-driven environment
• Ability to handle confidential information with discretion
• Bachelor's degree in business administration or a related field preferred

Nice to have

• Experience with project management tools such as Asana, Notion, or Monday.com
• Basic understanding of software concepts — enough to follow technical conversations and document outcomes accurately
• Prior experience in a startup or scale-up technology company