Account Executive

Position Overview

Supporting & distribution function in the Finance department. Acting as the first point of contact for the Finance department 

Key Responsibilities & Accountabilities

• Preparing and finalizing monthly revenue workings / welfare calculations and submitting to HKG team etc
• Preparing excel spreadsheet for Seafarer’s Pre-joining expenses and processing vendor invoice in Eyeshare / D365 F&O
• Checking of all pre-joining expenses for seafarer’s vessel nomination in Compas
• Uploading pre-joining expenses in D365 F&O and preparing journal entries
• Assisting other team staff for Disbursement account process / treasury process
• Compiling & sending “Monthly manning details” (seafarer’s onboard)
• Compiling & sending monthly Training Fund A/c (course fee / logistics costs)
• Maintaining and reconciling data with WSM HK for DML, Type specific ECDIS course, Vessel specific courses & other costs
• Handling various monthly / quarterly union payments (SWFS / NUSI)
• Preparing and submitting ratings Provident Fund / Gratuity forms along with timely payment to Seafarer’s PF & Gratuity office
• Maintaining income related records for Audit
• Liaising with vendors for timely submission of invoices, reconciling the same and arranging settlement
• Maintaining records for standby Seafarer’s all pre-joining expenses (Medical, Uniform, Visa, Flag state, Logistics) for forwarding data to crewing team for updating status of Seafarer’s joining the Vessel
• Tracing costs incurred towards seafarers / vessels as and when requested by senior management
• Back-up for Seasafe accounting / Treasury functions as and when required
• Other duties as assigned.

Qualifications

• Strong client relationship management and account development skills
• Proficiency in coordinating and collaborating with internal teams to meet objectives
• Familiarity with the maritime or shipping industry is a plus
• Graduated with a Bachelor of Commerce.
• 1 to 3 years of relevant experience in relevant field
• Proficiency in MS Office.
• Strong organizational, multitasking, and problem-solving skills