Regional Admin Lead - South & West

Job Description

ROLE PURPOSE

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To lead and manage all administrative operations across South and West regions, covering branches, plants, warehouses, offices, and other company sites. The role ensures smooth on-ground execution of centrally governed processes (security, compliance, waste management, lease, travel, cabs, billing/PO, etc.), standardization of admin practices, and consistent service delivery across all locations.

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The position acts as the key coordination bridge between the regional sites and Central Admin Teams, ensuring operational discipline, policy adherence, and a high-quality workplace experience.

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ROLES AND RESPONSIBILITIES:

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Regional Operations Across Sites

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• Oversee day-to-day admin and facility operations across all South & West region sites
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• Ensure end-to-end facility readiness including housekeeping, maintenance, pantry, reception, seating, utilities, asset upkeep, and infrastructure health
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• Conduct periodic audits for hygiene, safety, compliance, and adherence to facility standards across varied formats such as plants, warehouses, and offices
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• Ensure timely issue resolution and support for all employees across regional sites
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Security Management

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• Implement security guidelines across branches, plants, and warehouses
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• Coordinate guard deployment, incident reporting, visitor and vehicle governance, and security audits
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Compliance & Statutory Adherence

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• Ensure all sites meet admin, safety, and statutory norms as per central HSE and Compliance guidelines
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• Maintain documentation, support inspections, and drive closure of compliance gaps
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Waste Management & ESG Requirements

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• Ensure compliance to waste disposal, recycling, and sustainability practices across all sites
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• Submit ESG-related data required by central teams
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Travel & Hotel Management

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• Ensure employees across the region follow travel and accommodation policies
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• Act as the regional escalation point for travel issues with the central travel desk
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Cab & Transport Management

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• Implement transport policies and ensure safety norms for employee movement
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• Support shift operations and logistics, especially in plants and warehouses
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Lease & Property Coordination

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• Support central real estate teams with landlord coordination, inspections, expansions, and renewals
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• Ensure regional site usage adheres to lease terms
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Lease & Property Coordination

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• Coordinate with central procurement and admin finance for PO creation, invoice verification, and cost tracking
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• Ensure timely documentation and closure of all admin-related financial processes
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Vendor Coordination & Service Quality

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• Monitor performance of vendors servicing regional sites including FM agencies, security agencies, transport vendors, and housekeeping partners
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• Conduct SLA reviews and escalate issues to central vendor management teams
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• Ensure vendor compliance with SOPs across all locations
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Budget Monitoring & Cost Control

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• Manage regional administrative spends within approved budgets
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• Track consumption, highlight variances, and support central budgeting with data for all South & West sites
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• Drive region-specific cost optimization initiatives
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Reporting, Governance & Coordination with Central Teams

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• Serve as the primary regional liaison for central functions including Security, HSE and Compliance, Travel, Finance, Sustainability, Transport, Real Estate, and Procurement
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• Publish monthly dashboards on facilities, compliance status, vendor performance, incidents, and improvement plans for South & West
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• Drive closure of audit points across all sites
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INDICATIVE KEY PERFORMANCE INDICATORS

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• Facility readiness and operational uptime across all South & West sites
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• SLA adherence of vendors including FM, security, transport, housekeeping, and support services
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• Compliance audit scores and closure time for statutory, safety, and admin-related gaps
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• Budget adherence for regional administrative spend and achievement of cost optimization targets
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• Timeliness and accuracy of billing, PO processing, and vendor documentation
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DESIRED PROFILES

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• 7+ years of experience in administration or facility management with multi-site, multi-region responsibility
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• Strong experience managing admin operations across plants, warehouses, and branch environments
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• Demonstrated experience coordinating with centrally governed functions and driving on-ground implementation
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• Proven ability in vendor governance, contract compliance, and SLA management
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• Strong understanding of statutory requirements, safety norms, and audit processes
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• Experience managing budgets, cost optimization, and documentation rigor
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• People leadership experience with the ability to manage distributed teams.
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