Office Administrative Assistant

We are looking for an organised, proactive and detail-oriented Office Administrative Assistant to ensure the smooth day-to-day running of the office.

This is a key role within the company for someone who enjoys bringing structure to a busy environment, solving problems and keeping things running seamlessly behind the scenes.

Executive Support

• Manage the Founder's personal and professional calendars, ensuring appointments are coordinated seamlessly and nothing is overlooked.
• Schedule meetings and appointments.
• Organise travel, itineraries and accommodation when required.
• Assist with correspondence, documents and day-to-day administrative tasks.
• Help prioritise the Founder's daily schedule and reminders.

Office Administration

• Oversee the smooth day-to-day functioning of the office.
• Maintain office, pantry and stationery supplies.
• Coordinate office maintenance, including Wi-Fi, printers, air-conditioning, appliances, AMCs, warranties and other service requirements.
• Coordinate couriers, WeFast, Porter and other logistics requirements.
• Ensure the office remains organised, functional and well-maintained at all times.

Team Coordination & Administrative Support

• Support the wider team with day-to-day administrative requirements.
• Coordinate between departments to ensure tasks and information flow efficiently.
• Assist in organising documents, trackers and internal records.
• Help ensure work continues smoothly during team absences or busy periods.
• Be the first point of contact for general office coordination and administrative support.

Organisation & Problem Solving

• Research solutions and independently resolve everyday office-related issues.
• Coordinate with vendors for office services, maintenance and repairs.
• Keep important documents, warranties and office records organised.
• Anticipate administrative needs before they become problems.
• Take ownership of the countless day-to-day administrative and coordination tasks that keep the office running efficiently, ensuring nothing falls through the cracks.

Skills:

• Comfortable using Google Workspace, Microsoft Office and common office software.
• Confident troubleshooting basic technology issues such as printers, Wi-Fi, computers and office equipment.
• Quick to learn new software and systems.
• Proficient in English

We're Looking For Someone Who Is:

• Exceptionally organised and detail-oriented
• Proactive and resourceful
• Calm under pressure
• Professional and discreet
• Tech-savvy and quick to learn
• A strong communicator
• Dependable and trustworthy
• Someone who enjoys taking ownership and solving problems
• This role is ideal for someone who takes pride in keeping things organised, enjoys helping others and thrives on making sure everything runs smoothly behind the scenes.

Details:

This is a full-time position, in-person position

Monday - Friday: 10am - 6:30pm

Saturdays: 10am - 2pm