Executive Assistant

Executive Assistant to MD & CEO

Location: Andheri (East), Mumbai

Main Purpose: This is a strategic role that goes beyond traditional executive assistance. The selected candidate will work closely with the leadership team to drive execution, coordinate cross-functional initiatives, monitor key business priorities, and ensure timely follow-up on critical action items.

Key Responsibilities:

• Provide end-to-end executive support to the MD & CEO.
• Manage calendars, meetings, appointments, and travel schedules.
• Prepare agendas and record accurate Minutes of Meeting (MoMs).
• Track action items and ensure timely closure through regular follow-ups.
• Coordinate with HODs and cross-functional teams across the organization.
• Monitor strategic projects and prepare management dashboards and reports.
• Draft professional emails, presentations, and business correspondence.
• Maintain complete confidentiality while handling sensitive information.
• Leverage AI and digital productivity tools to improve efficiency and execution.

Qualifications & Experience:

• 5–10 years of experience supporting CXOs, Directors or 

senior leadership.

• Experience in manufacturing, pharmaceuticals, chemicals or 

engineering industries will be preferred.

• Experience in handling multiple stakeholders simultaneously.

• Highly dependable.

• Extremely proactive

• Quick learner.

• Curious and technology savvy.

• Comfortable working in a dynamic, fast changing 

environment.

Success Measures (KPIs)

• Timely circulation of Minutes of Meeting.

• Closure of action items within agreed timelines.

• Accuracy of executive calendar management.

• Effectiveness of cross-functional coordination.

• Timely follow-up with HODs and project owners.

• Quality of executive documentation and reports.

• Responsiveness to business priorities.

• Adoption of AI and productivity tools to improve efficiency.

• Positive feedback from the Directors and senior leadership 

team.