Admin Manager

Company Description

Pentagon System and Services is a trusted provider of enterprise IT solutions, helping organizations across India align technology with their business objectives. With expertise spanning modern IT infrastructure, multi-cloud, cybersecurity, AI/ML, managed services, and digital transformation, we deliver scalable, secure, and future-ready solutions that enable business growth. Guided by our mission, "Get IT Solved," we simplify technology challenges, drive innovation, and build long-term partnerships with our customers.

Role Description

Pentagon System and Services is looking for an experienced Admin Manager to lead and oversee the organization's administration, facilities, infrastructure, procurement, travel, and office operations. This is a full-time, on-site role based in Mumbai.

The Admin Manager will be responsible for ensuring efficient, safe, and cost-effective workplace operations while developing standardized administrative processes, strengthening vendor governance, and enhancing the overall employee workplace experience. The role involves managing day-to-day office administration, facilities, infrastructure, procurement, asset management, travel coordination, workplace safety, and business continuity initiatives. The successful candidate will collaborate closely with HR, IT, Finance, Legal, Procurement, and business teams to ensure seamless administrative support across the organization.

Qualifications

1. 8–12 years of experience in Administration, Facilities Management, Corporate Services, or Office Operations, preferably within the IT or services industry.
2. Strong expertise in office administration, facilities management, procurement, vendor management, and infrastructure operations.
3. Proven experience in managing vendor contracts, service-level agreements (SLAs), negotiations, renewals, and performance reviews.
4. Experience in office infrastructure management, preventive maintenance, asset management, workplace planning, and facility operations.
5. Good understanding of statutory compliance, workplace safety, fire and health regulations, and administration governance.
6. Experience in administration budgeting, operational cost optimization, travel management, and employee support services.
7. Excellent planning, organizational, stakeholder management, and people management skills with the ability to manage multiple priorities.
8. Strong communication, negotiation, and interpersonal skills with the ability to collaborate across cross-functional teams.
9. Proficiency in Microsoft Office, ERP/Admin Management Systems, and digital collaboration tools.
10. Bachelor's degree in Business Administration, Facilities Management, or a related discipline. An MBA or postgraduate qualification will be an added advantage.
11. Ability to work on-site in Mumbai in a fast-paced, growth-oriented environment while driving operational excellence and continuous workplace improvement.