Workplace Experience Coordinator

Title: Workplace Experience Coordinator

Location: 7º Andar do Edifício Parque, Rua Manoel da Nóbrega nº 986, Paraíso, São Paulo/SP, CEP 04001-003) (Onsite all 5 days)

Duration: Sep 2026 to Dec 2027

Experience: 2+ years

Education: High School Diploma/GED or equivalent experience

Role Summary:

The Workplace Experience Coordinator will support day-to-day workplace operations and deliver an exceptional experience for employees and visitors. This person will manage reception, visitor access, meetings, events, catering, office supplies, facilities requests, vendors, and employee support.

Key Responsibilities:

• Manage reception, visitor check-in, employee access, and security coordination.
• Coordinate meetings, events, offsites, room setups, deliveries, and agendas/handouts.
• Manage daily lunch catering, dietary requests, snacks, and beverages.
• Coordinate with vendors, property/building management, IT, AV, and Security.
• Handle workplace/facilities requests, office audits, and operational issues.
• Monitor and respond to tickets, emails, Slack, and calls.
• Maintain office supplies and manage ordering.
• Support workplace projects and process improvements.
• Maintain accurate workplace documentation and program materials.

Must-Have Skills:

• 2+ years in Workplace Operations / Hospitality / Office Operations
• Event & meeting coordination
• Customer service / employee experience
• Facilities / workplace coordination
• Vendor management
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Google Workspace / Google Suite
• Ability to work onsite daily
• Ability to lift/carry up to 50 lbs