Administrative Assistant

Candidate should be open for Churchgate (Nariman Point) location and for 5 days WFO

Looking for nearby candidates and immediate joiners only

Interviews will be Face to Face (No Virtual)

While sharing profiles kindly mention below details as well

Experience

CTC

ECTC

Location

Offers in hand

Notice Period

Executive Coordinator – To Office of Head of Operations

Reports to: Head of Operations

Purpose: Own the follow-up, tracking, and status-reporting loop on every action item, decision, and deliverable arising from your day-to-day work across Legal, Finance, Practice Management, Admin, and IT — so nothing falls through the cracks and you get proactive status updates rather than having to chase.

Key Responsibilities

Action tracking: Maintain a live action-item log from every meeting/call/email you're part of; assign owners, deadlines; chase and escalate.

Cross-functional follow-up: Daily/weekly check-ins with Legal, Finance, Practice Management, Admin, and IT leads to confirm status of pending items; flag delays before they become problems.

Meeting management: Prep agendas, capture minutes, distribute MOMs with clear owners and dates for your key meetings.

Dashboard/reporting: Weekly consolidated status report to you across all five functions — open items, overdue items, risks.

Document & decision trail: Maintain a central repository of decisions taken, approvals given, and pending sign-offs.

Gatekeeping: Triage incoming requests/asks from the functional heads, decide what needs your attention now vs. what can be handled/followed-up independently.

Special projects: Track cross-functional initiatives (e.g., audits, system rollouts, policy changes) end-to-end.

Required Skills

Strong organizational/project-tracking ability (Excel, task tools like Asana/Trello/MS Planner)

Excellent written communication for MOMs and status reports

Passionate & Energetic

Comfortable engaging with senior functional heads (Legal, Finance, IT etc.) to extract status without friction

High ownership, discretion with confidential/sensitive matters