Administrative Executive

About the Role

We are looking for an Admin Executive to manage and oversee day-to-day administrative operations across our Mumbai office. This role is ideal for someone who is highly organised, proactive, hands-on, and comfortable working in a fast-paced environment.

The person will be responsible for ensuring the smooth functioning of office administration, guest house operations, housekeeping, vendors, and other administrative requirements.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of the Mumbai office.
• Oversee guest house management, including bookings, upkeep, supplies, and coordination.
• Manage and coordinate housekeeping staff, including attendance, schedules, daily tasks, and
• overall performance.
• Coordinate with vendors, service providers, and building management for office-related
• requirements.
• Ensure adequate availability of office supplies, stationery, pantry supplies, and other essentials.
• Handle maintenance, repairs, and facility-related issues and ensure timely resolution.
• Maintain administrative records, invoices, bills, and other relevant documentation.
• Support employee requirements related to office facilities and administration.
• Coordinate logistics and arrangements for meetings, visitors, events, and other office requirements.
• Ensure the office and guest house maintain high standards of cleanliness, hygiene, and upkeep.
• Identify administrative gaps proactively and take ownership of resolving them.

What We’re Looking For

• 3+ years of experience in office administration, facilities, workplace management, or a similar role.
• Candidates based in Mumbai.
• Strong organisational and coordination skills with excellent attention to detail.
• Ability to independently manage multiple priorities in a fast-paced and dynamic work
• environment.
• Hands-on, proactive, and solution-oriented approach.
• Good communication and interpersonal skills.
• Ability to coordinate effectively with vendors, housekeeping staff, employees, and external
• stakeholders.
• Comfortable taking ownership and working with minimal supervision.

Why Join Us?

You’ll be part of a fast-growing, dynamic media company where the role will have significant ownership and visibility across the Mumbai office and administrative operations