Legal Assistant

Seeking an enthusiastic and organized Legal Assistant to join our client's growing legal team.

The ideal candidate will have a Legal Assistant or Law Clerk education, complemented by previous experience in a corporate environment, and a strong willingness to learn and contribute. They will be highly organized, detail-oriented, team-focused, and possess strong communication and technical skills.

Duties and Responsibilities include, but are not limited to:

• Providing administrative and clerical support to members of the legal team.
• Preparing, formatting, proofreading, and processing correspondence, documents, forms, and other materials.
• Managing incoming inquiries and correspondence, responding as appropriate and following up as required.
• Opening, maintaining, organizing, and closing electronic and physical files in accordance with established procedures.
• Maintaining accurate records, databases, and filing systems.
• Gathering and compiling information from various sources to support reports, projects, and departmental needs.
• Assisting with document preparation and organization for meetings, appointments, and other activities.
• Coordinating calendars, scheduling meetings and appointments, and arranging meeting rooms as required.
• Preparing and coordinating electronic and physical document signing packages.
• Assisting with the preparation and submission of departmental expenses and invoices.
• Coordinating couriers, mail, document delivery, and other administrative logistics.
• Supporting the legal team with technology, document management, and general office needs.
• Working collaboratively with internal departments and external contacts to ensure information and materials are provided in a timely manner.
• Handling confidential and sensitive information with discretion and professionalism.
• Performing other administrative and legal support duties as required.

Qualifications and Required Skills / Experience:

• Diploma (Legal Assistant or Law Clerk) or Degree in a related field, or an equivalent combination of academic and practical experience.
• Previous experience working in administration in a legal setting would be preferred.
• Capable in meeting deadlines, working well under pressure, and taking initiative using sound judgment.
• Strong interpersonal and communication skills (both verbal and written).
• Excellent organizational/follow up skills; attention to detail, proofreading, and accuracy are required.
• Professional client and telephone manner, and a proven track record of working with confidential information.
• Strong problem-solving and conflict resolution skills, the ability to work with little supervision, and be internally motivated.
• Demonstrated commitment to privacy and ethical conduct.
• Flexibility and willingness to exercise initiative and good judgment.
• Ability to effectively prioritize and organize tasks.
• Excellent technical proficiency in Microsoft Office applications and knowledge of legal systems.

Please note role is based full-time onsite in the corporate office.