Administrative Assistant - Intermediate

Intermediate Administrative Assistant

Location: Edmonton, AB

Schedule: Monday–Friday, 8:15 AM–4:30 PM

Work Arrangement: 5 days/week in office

Duration: 10-month contract

Position Overview

We are seeking an experienced Administrative Assistant to provide day-to-day administrative support to a fast-paced team.

Key Responsibilities

• Provide administrative support to managers and team members.
• Prepare, format, and proofread documents, reports, memos, and briefing materials.
• Manage invoices, expenses, and basic financial processes.
• Coordinate meetings, room bookings, events, and logistics.
• Prepare agendas, take meeting minutes, and track follow-ups.
• Maintain accurate digital and physical records.
• Use Microsoft Word and Excel for document preparation, tracking, and reporting.
• Manage multiple priorities while working independently.
• Identify errors and ensure documents are accurate and complete.

Qualifications

• Previous administrative assistant or office support experience.
• Strong Microsoft Word and Excel skills.
• Experience with invoices, expenses, or basic financial administration.
• Strong organizational and communication skills.
• Excellent attention to detail and accuracy.
• Experience coordinating meetings and maintaining records.
• Ability to manage multiple priorities in a fast-paced environment.

Note: AI-enabled tools may be used to sort applications based on job-related criteria. All AI generated results are vetted by our team and the decision of which candidates move forward is always made by a human