Administrative & Facilities Intern

As THE leader in transit technology, Clever Devices, (Hitachi Rail CD do Brasil Tecnologia em Transportes Ltda.) vision is to make meaningful contributions to worldwide mobility. Our goal is to be the leading provider of exciting technology that improves the quality of mobility in communities around the world.

Skills Required:

• Providing support to management as needed
• Reception and Telephony – welcoming clients and general visitors
• Responsible for the receipt and distribution of documents and general deliveries
• Opening several service requests in the condominium GoWork
• Partial relationship with the Building Leader
• Managing vacation schedules and ensuring pay slip receipt
• Managing PCMSO – annual periodic medical exams
• Managing time-off bank – every 4 months – insure the proper use and /or payment
• Personnel Dept. - liaising with WSS and ensuring employee documentation, ID badges, training compliance, and document signing (e.g., Cyber Security) for all new hires
• Monitoring and replenishing supplies and requesting office materials and tracking delivery
• General document organization
• Assisting in planning and executing daily administrative tasks
• Support in organizing events, meetings, travel, and training
• Inventory and equipment control – laptops, Speakers, etc
• Filing and scanning documents as needed
• Maintaining control of records, contracts, and forms
• Updating internal systems and employee records
• Assisting with accounts payable control

Hitachi Rail CD do Brasil Tecnologia em Transportes Ltda is an Affirmative Action/Equal Opportunity Employer