Assistant Accountant

Job Title: Assistant Accountant

Location:Totalis Solutions, Belfast

Reports to: Pamela Patterson, Head of Finance

Background:

Totalis is a private company that has been delivering consistent high-quality solutions for over 20 years to clients in the UK and Ireland.

Totalis has developed a one-stop shop approach for clients who require a comprehensive solution to their property portfolio. Providing high quality solutions to Build, Fit Out and Facilities Management requirements ensures that Totalis is uniquely positioned to add value to projects of any scale.

Job Summary:

The Assistant Accountant supports the financial operations of Totalis Construction by maintaining accurate financial records and ensuring compliance with company policies and statutory requirements. The role assists with day-to-day accounting activities, financial reporting, and month-end processes to ensure the timely production of accurate financial information.

Working closely with the Finance Manager, the Assistant Accountant supports management accounting, financial reporting, and finance-related processes across the business. The role also contributes to effective project cost monitoring, cash flow management, and compliance with relevant financial and tax regulations to support informed business decision-making.

Key Responsibilities

Financial Reporting & Management Accounts:

• Support and oversee the preparation of monthly management accounts.
• Post monthly journals within agreed reporting deadlines.
• Complete key month-end processes including bank reconciliations, debtor and creditor reconciliations.
• Assist with the compilation of year-end accounts and preparation for external audit, including responding to queries.

Cash Flow & Payments:

• Assist with monthly cash flow forecasting and monitor company liquidity levels.
• Process month-end payment runs including supplier and subcontractor payments.
• Process PAYE and NIC payments in line with required deadlines.
• Processing transactions & reconcile company credit card transactions monthly.

Construction Accounting & Project Support:

• Process and manage the subcontractor ledger and related payments.
• Complete Construction Industry Scheme (CIS) submissions for subcontractors.
• Raise sales invoices based on monthly project valuations.
• Monitor aged debt and support credit control activities where required.

Tax & Compliance:

• Prepare and submit quarterly VAT returns.
• Reconcile intercompany balances monthly.
• Ensure financial processes comply with statutory regulations and company procedures.

Financial Administration & Systems:

• Set up customers, suppliers, and jobs within Construction Manager system (CM).
• Process interdepartmental staff transfers and related financial postings.
• Match purchase ledger invoices to payment runs.
• Process monthly expenses and mileage claims.

Group & Regional Support:

• Assist with accounting requirements for ROI operations including accounts preparation, VAT submissions, and supplier payments.

Cost Control & Supplier Management:

• Identify cost-saving opportunities and support negotiation of supplier terms where required.

Provide general support to the finance team and assist with ad-hoc tasks as required.

Person Specification:

Qualifications:

• ACA, ACCA, CIMA, or equivalent professional qualification (essential).
• Degree in Accounting, Finance, or a related field (desirable).

Experience:

• Proven experience in a finance role, preferably within the facilities management or construction sector.
• Demonstrable experience in budgeting, forecasting, and financial analysis.
• Track record of successfully managing financial teams and systems.
• Familiarity with financial software (e.g., Sage, QuickBooks, Xero, or similar) (essential).

Skills and Competencies:

• Strong leadership and team management skills.
• Excellent analytical and problem-solving abilities.
• Proficiency in financial software and systems, such as Sage.
• Advanced Excel skills and experience with CRM/ERP systems.
• Ability to communicate complex financial information clearly to non-financial stakeholders.

Personal Attributes:

• High attention to detail and accuracy.
• Resilient, adaptable, and able to work under pressure to meet deadlines.
• Strategic thinker with a proactive and solution-focused approach.
• Commitment to upholding ethical standards and confidentiality.

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