ADMIN COORDINATOR

Designtec Commercial Furniture is a proudly Western Australian manufacturer of commercial furniture, delivering projects throughout Western Australia and nationally. Operating from our manufacturing facility in Wangara, we partner with retailers, fit‑out companies and organisations across the government, education, healthcare, mining and corporate sectors to deliver high quality commercial furniture solutions. As a long established Australian manufacturer, we are committed to delivering exceptional quality and customer service.

Our success is built on strong relationships, reliable service and a team that takes pride in supporting one another.

About the Role

We are seeking an experienced Administration Coordinator to join our team.

This is a key administration role providing support across customer service, production, accounts and management. Working closely with Management, Production and Accounts, you will be responsible for coordinating key administrative functions that support our customers, production team and day-to-day business operations.

The role requires a proactive, solutions-focused individual who thinks laterally, takes ownership of their work and enjoys finding practical solutions. You'll confidently manage a diverse workload across customer service, order processing, accounts support and general office administration while providing a professional first point of contact for customers, suppliers and visitors.

Your responsibilities will include:

• Key Customer Order Administration: Processing daily purchase orders from a key national customer, managing our key customer's Supplier Portal, updating delivery ETAs, responding to customer enquiries, maintaining inventory spreadsheets and coordinating production documentation to ensure orders are processed accurately and delivered on time.
• Accounts Support: Supporting our Accountant through the processing of customer sales invoices and supplier invoices in MYOB.
• Production Administration Support: Updating customer order status in our Order Management System, providing administrative support to the production team to ensure the efficient flow of orders through the factory.
• Inventory & Stock Control: Coordinating monthly stocktakes, distributing stocktake documentation and entering stocktake results into company spreadsheets for month‑end reporting.
• Office Coordination: Coordinating the day-to-day administration of the office, providing exceptional customer service and acting as the first point of contact for customers, suppliers and visitors.

About You

• Previous experience in a similar administration or office coordination role
• Experience processing customer purchase orders, sales orders, sales invoices and/or supplier invoices
• Excellent customer service skills with the ability to quickly build rapport and maintain professional relationships
• A proactive mindset with the confidence to identify opportunities for improvement and take initiative
• Excellent organisational skills with exceptional attention to detail
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel
• Experience within a manufacturing, wholesale or production environment will be highly regarded but is not essential.

What We Offer

• Full-time position with a stable, long established Western Australian manufacturer
• Convenient Wangara location, ideal for candidates living north of the river
• Friendly, supportive and collaborative team environment
• A varied role with exposure across multiple areas of the business
• Immediate start available for the right candidate
• Competitive salary based on experience.

Hours

• Monday to Thursday: 7:30am – 4:00pm
• Friday: 7:30am – 1:00pm
• Flexibility in start and finish times may be considered for the right candidate.

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