Operations Admin Support

Operations Admin Support

Join a dynamic team as an Operations Admin Support and play a vital role in ensuring our operational efficiency, customer satisfaction, and smooth daily functioning. This multifaceted position offers the opportunity to work closely with the Operations Manager and various internal and external stakeholders, providing essential administrative support that keeps everything running seamlessly.

What You’ll Be Doing:

• Assist the Customer Service Manager with day-to-day administrative tasks.
• Raise purchase orders and handle goods receipt using SAP ARIBA.
• Manage council permits, update delivery/removals spreadsheets, and maintain accurate records.
• Process owner driver payments and run SAP reports as needed.
• Liaise with Veolia staff regarding collections and disposals.
• Communicate with stakeholders across operations, sales, maintenance, and subcontractors.
• Review disposal data for accuracy and assist the operational team with Salesforce entries and case management.
• Address billing queries, set up temporary jobs in Salesforce, and coordinate depot activities.
• Manage vendor onboarding, create and amend SAP ARIBA vendors, and oversee facility purchase orders.
• Handle credit dispute cases via Salesforce and OASIS.
• Support National Key Accounts (NKA) inquiries, ensuring timely follow-up and resolution.

Required Skills & Qualifications:

• Minimum of 2 years of administrative experience.
• Strong verbal and written communication skills.
• Excellent customer service ethic and work ethic.
• Competent computer skills, including familiarity with Gmail.
• Valid driver’s licence.

Nice to Have Skills:

• SAP ARIBA accounting knowledge.
• Salesforce experience.
• Additional familiarity with OASIS or related systems.

Preferred Education & Experience:

• Relevant tertiary qualifications are advantageous, though significant experience in administrative roles is highly valued.
• Proven ability to multitask and support busy operational teams.

Other Requirements:

• Ability to manage vendors and assist with procurement tasks.
• Willingness to follow company policies and procedures.

If you’re a proactive, detail-oriented professional looking to make a positive impact in a fast-paced environment, we want to hear from you. Apply now and take the next step in your career!

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