Admin Assistant (FTC)

Administrative Assistant (FTC)

Location: Cambridge

Salary: £26,228 per annum (full-time equivalent, dependent on experience)

Basis: Fixed-term contract (6 months). Full-time, part-time or flexible

Eligibility: You must be eligible to work in the UK

The role

We are looking to recruit an Admin Assistant who will work closely with the rest of the finance team to support the Foundation across all of its entities which will be an interesting and varied role. The role will suit an organised and process driven person. You will need to be conscientious and efficient, take pride in the accuracy of your work and support colleagues.

The ideal candidate will have excellent interpersonal and organisational skills and the ability to handle multiple priorities. The role requires management of a high volume of administrative duties, leveraging strong organisational and prioritisation skills to meet key deadlines and objectives. You should be a natural team player with strong communication skills who can deliver in a fast-paced environment and be able to talk to colleagues at all levels of the organisation.

You will have the opportunity to make a significant impact on the Foundation's mission and culture, and the role offers the opportunity to learn about all aspects of our work.

Responsibilities

• Manage finance inbox - including filing, answering and escalating emails where needed
• Zendesk - internal ticket system management - assigning tickets to the team, answering queries.
• Purchasing - Complete centralised purchasing of goods and services for all entities within the Foundation's group, liaising with colleagues as needed.
• Expenses system - entering the invoices/receipts onto the finance credit card and coding as per PO
• Administering Monday.com boards ensuring information is up to date
• Supplier verification - confirming bank details of new suppliers via email/phone call
• Support the finance team with processing and filing financial paperwork

Experience And Personal Attributes

• Will suit someone who is a good communicator, well organised and able to prioritise tasks and manage expectations effectively.
• Literate in MS Office and Google Docs, and competent in all other aspects of a digital working environment.
• Able to work with precision and excellent attention to detail.
• Reliable and proactive.
• Positive attitude and a willingness to learn.
• Experience in a similar role.

Benefits

• Paid time off. In addition to public holidays, full‑time employees in the UK receive 25 days of paid annual leave initially, rising to 30 days after five years service, plus 3 additional days of paid leave for the company‑wide closure at the end of each year.
• Pension. We provide an 8% employer contribution on top of your minimum 4% employee contribution.
• Private healthcare. We provide comprehensive private healthcare for all employees through Vitality Plus.
• Flexible working. We have clear policies to provide flexibility over when and where you work, helping you balance work responsibilities with the rest of your life.
• Support for parents and carers. We provide generous family leave and flexibility for parents and carers.
• Life assurance and income protection. We provide life assurance and income protection schemes to provide peace of mind for you and your family.
• Investing in learning and development. We invest in your growth and development, including through access to learning resources and training, with dedicated time for all employees.
• Travel to work. Through our Cycle-to-Work and Season Ticket Loan schemes we support cost effective and sustainable travel to work.

We are committed to safeguarding and promoting the welfare of children and young people, and we expect all staff and volunteers to share this commitment. Everyone appointed to a role at the Foundation will be required to undergo a background check to confirm that you are a suitable person to work with children. Further background checks will be made at regular intervals thereafter.

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