University Administrative Officer - Manager

Job Description

Job Summary:

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We are seeking an experienced and proactive Senior Administration professional to oversee and manage the organization's administrative operations. The candidate will be responsible for ensuring smooth day-to-day office functioning, vendor management, facility management, asset management, and compliance with administrative policies and procedures.

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Key Responsibilities:

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Administration & Facility Management

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• Oversee daily administrative operations and ensure smooth office functioning.
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• Manage office facilities, housekeeping, security, transport, and maintenance activities.
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• Coordinate with vendors and service providers for office-related requirements.
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• Ensure proper utilization and maintenance of office infrastructure and assets.
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Vendor & Procurement Management

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• Identify, negotiate, and manage relationships with vendors and suppliers.
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• Handle procurement of office supplies, equipment, and services.
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• Monitor vendor performance and ensure timely contract renewals.
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Asset Management

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• Maintain records of company assets and inventory.
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• Conduct periodic audits of office assets and equipment.
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• Ensure proper allocation and tracking of assets.
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Compliance & Documentation

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• Ensure compliance with organizational policies and statutory requirements related to administration.
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• Maintain administrative records, agreements, licenses, and documentation.
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• Coordinate with internal teams and external agencies for audits and inspections.
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Budget Management

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• Prepare and monitor administration budgets.
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• Control operational expenses and identify cost-saving opportunities.
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• Generate periodic reports on administrative expenditures.
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Team Management

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• Supervise administrative staff, housekeeping personnel, security staff, and support teams.
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• Allocate tasks and monitor performance.
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• Conduct training and development activities for the administration team.
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Event & Travel Coordination

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• Manage office events, meetings, conferences, and employee engagement activities.
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• Coordinate domestic and international travel arrangements, accommodation, and logistics for employees and visitors.
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Required Qualifications:

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• Bachelor's degree in Business Administration, Management, or a related field.
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• MBA or relevant certification will be an added advantage.
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Required Skills:

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• Strong administration and facility management experience.
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• Excellent vendor management and negotiation skills.
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• Budgeting and cost-control expertise.
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• Strong leadership and team management abilities.
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• Proficiency in MS Office (Excel, Word, PowerPoint).
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• Excellent communication and interpersonal skills.
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• Strong problem-solving and organizational skills.
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Preferred Experience:

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• Experience managing large office facilities and multiple locations.
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• Exposure to educational institutions, corporate offices, or service industries.
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• Experience handling administration teams of 5+ members.
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