Temp-to-Hire, Administrative Assistant

Job Description

Job Description

Title: Temp-to-Hire, Executive Assistant

Pay: $25.00–$30.00/hour
Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.
Work Arrangement: Hybrid, 2 days onsite / 3 days remote
Employment Type: Temp-to-Hire
Recruiting Agency: NEXTAFF

Screenings: Must pass a background check, after an offer is extended

Position Overview

NEXTAFF is seeking an experienced, highly organized, and proactive Executive Assistant to provide high-level administrative support to a senior executive. This position is ideal for a polished administrative professional who is comfortable managing a fast-paced schedule, handling confidential information, coordinating meetings and travel, and anticipating the needs of executive leadership.

The successful candidate will be self-driven, detail-oriented, and capable of balancing multiple priorities while maintaining a high level of professionalism, discretion, and accuracy.

Schedule & Hybrid Work Environment

• Monday through Friday, 8:00 a.m.–5:00 p.m.
• Hybrid schedule consisting of 2 days onsite and 3 days working from home each week
• Required onsite days will be determined by the employee’s supervisor
• Candidates should be prepared for additional onsite work during the first few months to accommodate training and onboarding
• Computer equipment, monitors, and necessary accessories will be provided for remote work
• Because work is primarily cloud-based, candidates must have reliable, high-speed internet service at home

Key Responsibilities

• Strategically manage and maintain a senior executive’s calendar, including appointments, meetings, and scheduling priorities
• Coordinate meetings and prepare agendas, meeting materials, minutes, scripts, and follow-up documentation
• Attend assigned executive and leadership meetings as needed and accurately document key discussions and action items
• Anticipate executive needs and provide proactive, confidential administrative support
• Serve as a professional liaison between executive leadership, internal staff, and other stakeholders
• Coordinate business travel, accommodations, itineraries, and schedule changes
• Assist with planning and coordinating meetings and events
• Prepare, compose, edit, and distribute professional correspondence and other communications
• Maintain and follow up on action-item lists resulting from meetings
• Monitor incoming communications and executive email accounts, redirecting or responding as appropriate
• Prepare and process expense reports accurately and on time
• Collaborate with staff to research information, analyze project needs, and assist with recommendations or next steps
• Manage multiple assignments simultaneously while adjusting quickly to changing priorities
• Develop a strong understanding of internal processes, organizational structure, and leadership needs to effectively support day-to-day operations

Qualifications

• Previous experience providing administrative support in an Executive Assistant or similar high-level administrative capacity
• Experience preparing materials for meetings involving mid-level through C-suite leadership
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• Ability to manage competing priorities and shift focus when urgent needs arise
• Demonstrated professionalism, tact, discretion, and sound judgment
• Ability to work independently and proactively
• Comfortable handling sensitive and confidential information
• Degree or recognized business-school certification preferred; bachelor’s degree is a plus
• Candidate must successfully pass a background check

Compensation & Benefits

• $25.00–$30.00 per hour, depending on experience and qualifications
• Candidates who successfully convert to permanent employment will become eligible for the employer’s applicable benefits package
• Equipment needed to work remotely, including a computer, monitors, and accessories, will be provided

Why Consider This Opportunity?

This is an excellent opportunity for an experienced Executive Assistant who enjoys being a trusted partner to senior leadership and is looking for a position that offers a combination of executive-level responsibility and hybrid flexibility. The ideal candidate will thrive in a role where organization, initiative, discretion, and the ability to stay several steps ahead are highly valued.