Team Assistant & Office Manager

Role Overview

You will be the organisational heartbeat of our Property Services Leadership Team and the steward of a smooth, welcoming London office. In this varied, hands‑on role, you’ll blend complex diary and stakeholder management with polished office operations, thoughtful event coordination, and administrative excellence.

Acting as the central coordination point, you will anticipate needs, remove friction, and keep leaders operating at pace. You’ll be a trusted contact for internal and external stakeholders, a calm problem‑solver who spots issues early, and the owner of a positive, well‑run workplace where people can do their best work.

Approachable and confident, you’ll build strong relationships at all levels, take ownership from start to finish, and thrive in a dynamic, fast‑moving environment.

TEAM ASSISTANT & OFFICE MANAGER

• Odevo UK
• £40,000 - £45,000
• Office Based - London

ROLE EXPECTATIONS

Most days, you’ll balance proactive executive support with running the office: controlling complex calendars, triaging priorities, preparing materials, coordinating meetings and events, and ensuring the workspace, supplies, and systems are in great shape. You’ll field queries, connect the dots across teams and suppliers, and jump in wherever needed to keep operations smooth. You’ll continuously look for small improvements that add up to a better, more efficient experience for leaders and colleagues.

What Success Looks Like

• Leadership diaries are flawlessly managed, with priorities protected and meetings well‑prepared.
• The London office runs smoothly, is well‑presented, and consistently receives positive feedback.
• Stakeholders feel informed, welcomed, and confident their requests are handled promptly and professionally.
• Issues are anticipated and resolved early, with clear communication and minimal escalation.
• Team events, offsites, and visits are organised end‑to‑end, on budget, and with strong attendance and impact.
• Processes, templates, and routines are refined to save time and improve consistency.

How You'll Spend Most Of Your Time

• Managing complex calendars, meeting logistics, agendas, and briefing materials for senior leaders.
• Running day‑to‑day office operations, including supplies, facilities coordination, H&S routines, and vendor liaison.
• Coordinating team events, leadership offsites, visitor hosting, and travel logistics.
• Handling inbox triage, document preparation, expense processing, and light reporting.
• Acting as a first point of contact for internal teams and external partners, ensuring timely responses and follow‑through.
• Spotting and delivering process improvements that enhance efficiency and the office experience.

Who This Role Is For

• You are highly organised, proactive, and energised by helping others succeed.
• You communicate clearly, build trust quickly, and handle sensitive information with discretion.
• You enjoy variety, take ownership, and adapt easily as priorities shift.
• You balance warmth with professionalism and take pride in a well‑run, welcoming workplace.
• You are solutions‑focused, comfortable making decisions, and calm under pressure.

Experience That Helps

• Experience supporting senior leaders with complex diary management in a fast‑paced environment.
• Hands‑on office management or facilities coordination in a growing business.
• Organising team events, offsites, and multi‑stakeholder meetings end‑to‑end.
• Working with suppliers and managing small budgets or purchase processes.
• Building simple tools, templates, or checklists that streamline admin and operations.

What We Offer

• Competitive salary, aligned to experience
• 25 days holiday plus bank holidays
• Annual salary review
• Salary sacrifice scheme and option to buy or sell annual leave
• Life assurance and private healthcare
• Wellbeing support and employee extras (Spectrum Life)
• Free eye tests and Cycle to Work scheme
• Fully funded learning, development and professional training
• Employee referral scheme with rewards up to £1,500

All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required. Appointment is subject to a valid DBS check.

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