Purchase Ledger Supervisor

About The Role

At GRAHAM, we are proud to be one of the UK and Ireland's leading construction and facilities management companies, delivering excellence across a diverse range of sectors. Due to continued growth and expansion within our Finance team, we are now seeking a Purchase Ledger Supervisor to join our Belfast office.

Reporting to the Accounts Payable Manager, you will be responsible for overseeing the day-to-day operation of the Purchase Ledger function, ensuring invoices and payments are processed accurately, efficiently, and in line with company procedures, while providing support and guidance to the wider team.

Energised by continued growth, and boasting an annual turnover in excess of £1.23bn per annum, we're committed to investing in our people and creating the conditions for them to excel. If you are an experienced finance professional with strong leadership skills and an appetite to succeed, we want you to join our team.

• Location: Belfast
• Hours Per Week: Monday - Friday (37.5 hours)
• Job Type: Permanent / Both Full Time & Part Time Working Available

Benefits: Hybrid Working / 35 days Annual Leave / Excellent Company Pension / Life Assurance / Subsidised Private Medical Cover

Job Responsibilities:

Supervision of the Accounts Payable team in the absence of the AP Manager.
Ensuring purchase ledger team are processing a high volume of purchase invoices through the full cycle, including raising payments by BACS for approvals
Organising invoice scanning and manage the process through to invoice authorization
Maintaining a tidy and accurate purchase ledger ensuring that all invoices are coded to the correct job and nominal code
Ensuring tax compliance of accounts payable (VAT & CIS)
Managing supplier payments including labour only sub-contractors
Verifying subcontractors with HMRC prior to deduction
Setting up new suppliers (credit applications and direct debit forms), dealing with queries and accounts on stop
Ensuring all AP activities managed within documented & agreed process flows
Providing weekly/monthly information to Reporting team/Financial Controller as required
Assisting with invoice queries regarding purchase invoices, statements and payments
First point of escalation in relation to invoice queries (in absence of AP Manager)
Ensuring team objectives are achieved
Overseeing month-end statement reconciliations
Ensuring smooth running of AP ledger close and provision of associated information to relevant parties
Completion of creditors control reconciliation each month, including escalation of issues to Reporting Team (in absence of AP Manager) where appropriate
Ensuring appropriate internal controls are maintained
Liaising with other departments as and when required
Liaising with internal and external auditors as required
Assisting with and taking an active role in system

This job description is intended to give the post holder an appreciation of the role envisaged for the job title and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

About You

Essential Criteria

1.Proven experience in supervising an Accounts Payable function
2.Proven experience in managing and processing supplier payments
3.Knowledge of CIS (Construction Industry Scheme) and subcontract payments
4.Ability to solve practical problems in a fast-paced environment
5.Strong communication and organisational skills
6.Ability to work to strict dead-lines, prioritising and planning work-load
7.Possess strong IT skills with experience in using computerised accounting systems
8.Strong excel skills, including knowledge of pivot tables and VLookUp

Desirable Criteria

1.Understanding of multi-currency transactions
2.Experience in using an ERP system

Please note that Applicants will not be expected to meet any (or all) of the desirable criteria to be considered for interview. Desirable criteria will only be used as part of the shortlisting process in the event there are a large number of Applicants. We are committed to developing a diverse and inclusive workforce and particularly welcome applications from females and individuals from a minority ethnic background who are currently under represented in our industry.

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