People Admin & Payroll Specialist • HR Admin & Payroll

People Admin & Payroll Specialist – HR Operations Specialist

The HR Operations Specialist is responsible for providing detailed transactional and administrative support for processes such as payroll data management, benefits administration, talent administration, onboarding, time & attendance, personnel administration and HR ticket management, including bulk data processing, working under minimal supervision.

The role implements standard Master Data changes accurately, ensuring compliance with data privacy and service level requirements, and conducts regular checks to maintain data integrity.

The role actively engages in LEAN process improvement activities and manages document flow efficiently to support administrative operations.

Your role

• Functions as an expert in all aspects of People Solutions & Digitization tasks, providing transactional and administrative services related to in-scope processes such as personnel and payroll data, benefits administration, onboarding, time & attendance, personnel administration, and HR ticket management.
• Implements standard master data changes in compliance with data privacy and service level requirements, processing changes in employee status, cost center changes, and pay adjustments with precision and accuracy.
• Conducts regular checks on system changes, monitors for discrepancies, identifies points of departure, and executes necessary corrections to ensure data integrity and accuracy.
• Leverages Artificial Intelligence and digital tools to improve productivity, service quality and operational efficiency.
• Supports labor obligations, statutory reporting and payroll compliance requirements.
• Manages Vacation Administration, Terminations, Time & Attendance, and Leave of Absence processes, ensuring accurate calculations, labor compliance, process governance, vendor coordination, and SLA adherence.
• Works within standard operating procedures, flags needed adaptations based on client feedback, addresses potential process improvement solutions, and ensures that enquiries escalated by the Contact Center are answered and transactional activities are processed in a timely, professional, and efficient manner.

Qualifications

• Bachelor's Degree in Business Administration or related field.
• Solid experience in HR Operations / Personnel Administration / Payroll.
• Strong experience with SAP ERP (Personnel Administration and Payroll modules), ADP Global View, and using Artificial Intelligence tools to improve HR Operations productivity.
• Knowledge of Lean, Six Sigma or continuous improvement methodologies.
• Advanced Microsoft Excel skills.
• Advanced English speaking skills.
• Experience supporting multinational or LATAM environments.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in‑person at least 3 days per week. Onsite roles require full‑time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

Indicate if this role is an office/field/onsite role.

Equal Employment Opportunity Statement

It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law.

As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism. To ensure reasonable accommodations for individuals protected by Section503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974 and TitleI of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact888‑367‑7223, option5, for assistance.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug‑free workplace. Know Your Rights.

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