Payroll Benefits Manager (Southlake)

The Encompass Group is partnering with a rapidly growing medical wellness organization specializing in hormone optimization, preventative health, and personalized patient care. With clinics and providers across multiple markets, this org is focused on delivering innovative, patient-centered solutions while building a scalable and high-performing internal infrastructure. As the organization continues to expand, we are investing in strong operational leadership to support our employees, providers, and long-term growth.

Position Overview The Payroll & Benefits Manager is a strategic and hands-on leader responsible for the full lifecycle of payroll and benefits administration across a multi-state, multi-entity environment. This role ensures accuracy, compliance, and system integrity while enhancing the employee experience and supporting organizational growth. You will also serve as a key partner to HR and Finance, leveraging data to drive workforce insights, cost management, and total rewards strategy.

Key Responsibilities Payroll Leadership & Compliance Lead full-cycle, multi-state payroll processing with a focus on accuracy and timeliness Ensure compliance with federal, state, and local regulations Oversee payroll taxes, filings, reconciliations, audits, and year-end processes (W-2s, 1095-Cs) Partner with Finance on payroll accruals, forecasting, and general ledger reconciliation Analyze payroll trends, labor costs, and headcount data to support financial planning Develop and maintain internal controls, SOPs, and process improvements Benefits Strategy & Administration Manage all health, welfare, retirement, and ancillary benefit programs Serve as the primary liaison with brokers, carriers, and TPAs Lead open enrollment strategy and execution Oversee eligibility, life events, COBRA, and ACA compliance Analyze benefits utilization and claims data to inform plan design and cost strategy Support retirement plan administration, audits, and compliance Systems & Analytics Act as subject matter expert for HRIS and payroll systems Lead system implementations, integrations, and optimization initiatives Ensure data integrity across all platforms Build dashboards and reporting tools to provide workforce and financial insights Translate complex data into actionable recommendations for leadership Employee Experience & Support Provide expert-level support and guidance on payroll and benefits matters Resolve complex employee issues with discretion and professionalism Develop training materials and resources to enhance benefits understanding Risk Management & Governance Conduct internal audits and ensure compliance readiness Maintain documentation for regulatory and external audits Monitor legislative changes and implement necessary updates Safeguard confidential employee information Qualifications Bachelor’s degree in HR, Finance, Business, or related field 10+ years of progressive payroll and benefits experience Strong multi-state payroll expertise Deep knowledge of FLSA, ACA, ERISA, COBRA, HIPAA, IRS, and DOL regulations Experience managing vendors, brokers, and carrier relationships Advanced HRIS/payroll systems experience (ADP, UKG, Workday, etc.) Proven experience with audits, system implementations, and process improvement Advanced Excel and data analytics capabilities (pivot tables, modeling, dashboards) CPP and/or CEBS certifications preferred