Office Manager
Paragon Engineering
Job Description
Are you an outstanding Office Administrator capable of navigating a busy, technical work setting?
Paragon Engineering is seeking a highly organised and proactive professional to provide high-level administrative support to our Leadership Team and ensure the seamless operation of our project-based office.
About Paragon:
Paragon Engineering is a specialist consultancy delivering innovative engineering solutions across Australia. Our expertise includes ground and tunnel engineering, bridge engineering, temporary works, structural assessments, and monitoring services. We are known for our ability to solve complex problems through smart design, technical rigour, and close collaboration with clients, contractors, and authorities.
We provide a work environment that encourages self-improvement, diversity, teamwork, autonomy, and innovation.
Paragon Core Qualities:
Our success is built on a team who has the hunger to deliver excellence, the humility to put the team first and the emotional intelligence to navigate interpersonal dynamics and drive positive outcomes.
The Role:
This role acts as the operational heartbeat of the office, providing essential support to the team that drives our engineering projects. You will be the point of connection between our technical teams, clients, and business operations, requiring a blend of precision, tech-savviness, and professionalism.
Key Responsibilities:
- Serve as the main administrative contact for the Managing Director, managing his schedule, drafting correspondence, and coordinating internal communications.
- Prepare, update, and finalise engineering proposals, tender applications, and presentations in line with industry standards.
- Oversee and maintain our Quality Management System documentation, ensuring compliance with engineering best practices.
- Organise corporate events and manage logistical details.
- Handle general office duties, day-to-day operations, and staff affairs.
- Carry out invoicing, accounts payable and receivable.
- Communicate effectively with our engineering teams, clients, and external partners.
To be considered for the role, you must have
- Solid experience in office management and executive assistant roles, preferably within a technical or engineering environment.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and high digital literacy across software ecosystems and tools such as AI, CRMs, Linkedin Business and design platforms.
- Experience with accounting software and invoicing.
- Strong organisational skills with ability to manage multiple priorities and thrive in a fast-paced, switch-task setting.
- High interpersonal skills, with the ability to engage confidently with senior stakeholders.
- Skills in SEO and social media management would be highly regarded.
- A specific cover letter is a must, outlining the relevance of your experience to this position and how our Core Qualities align with your own professional values.
- Flexibility is real — we measure outcomes, not desk time. This is a team that welcomes people who show up with positive energy, and rewards those who back themselves to add value from day one.
- Opportunity to shape internal operations, culture, and business direction.
- An attractive salary package will be negotiated based on capability and experience, including generous performance bonuses and a pathway to equity for high-performing individuals.
- We are an employee-oriented consultancy who will genuinely invest in your future and support our employees' ambitions.