Office Administrator

Job Description

Job Description:

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Our office is located in Kalapatti (near Coimbatore International Airport) . We are looking for an experienced full-time candidate with decent communication, coordination, and strong multitasking abilities to efficiently manage day-to-day responsibilities and maintain a high level of productivity in the office environment.

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Key Responsibilities:

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• Office Management: Handling maintenance staffs daily duties (Housekeepers, Gardner, Office boys & Security Guards) to ensure smooth office operations and proper facility upkeep.
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• Record Keeping and Compliance: Maintain organized records and documentation, ensure adherence to company policies and procedures, and support compliance-related activities.
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• Communication Management: Handle emails, internal communications, and coordinate effectively with management, employees & vendors.
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• Procurement and Supply Management: Manage the procurement of office supplies, coordinate with vendors, monitor inventory levels, and ensure timely maintenance of office equipment and facilities..
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• Document Preparation: Preparing reports, updating records, maintaining administrative documents, and supporting day-to-day office documentation requirements.
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• Problem Solving: Address daily administrative issues promptly, coordinate resolutions, and ensure efficient and uninterrupted office operations.
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• Meeting & Event Coordination: Assist in arranging meetings, visitor management, conference room scheduling, and office events or employee engagement activities.
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• Support to Management: Provide administrative support to management teams by coordinating schedules, preparing reports, and assisting with operational tasks as required.
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Required Skills:

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• Good communication and interpersonal skills.
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• Proficiency in Microsoft Office applications, especially Word and Excel.
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• Strong organizational and multitasking abilities.
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• Ability to work independently as well as collaboratively within a team environment.
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• Candidate should possess a two-wheeler and driving license for office-related coordination activities.
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• Preference will be given to candidates residing in or around Coimbatore .
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