Office Admin

Your new company
Hays are delighted to be recruiting on behalf of a well-established and highly respected organisation based in Belfast.

Your new role
As Office Administrator, you will play a key role in supporting the day-to-day operations of a fast-paced office. Acting as a first point of contact for clients and customers, you will provide high levels of customer service while ensuring all administrative processes are completed accurately and duties will include:

• Managing incoming telephone and email enquiries and directing requests appropriately.
• Scheduling viewings, appointments and valuations.
• Preparing client documentation and ensuring compliance paperwork is completed and maintained.
• Producing professional marketing materials, brochures, letters and schedules.
• Liaising with internal teams regarding marketing requirements and listings.
• Coordinating property photography and maintaining accurate electronic records.
• Updating office displays and marketing materials.
• Processing invoices, payments, account reconciliations and refunds.
• Supporting financial administration, including petty cash management and payment processing.
• Assisting with monthly reporting and liaising with finance colleagues regarding property-related charges.
• Preparing documentation and supporting colleagues for viewings and appointments.
• Maintaining accurate records across internal systems and ensuring information is updated promptly.
• Providing general administrative support to ensure the smooth running of the office.

What you'll need to succeed
To be considered for this opportunity, you will have:

• A minimum of 2 years' experience in a customer-facing administration position.
• Excellent organisational skills with the ability to manage multiple tasks and priorities.
• Strong communication and interpersonal skills with a professional and friendly approach.
• High levels of accuracy and attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• The ability to work independently and effectively within a busy office environment.
• Experience producing professional documentation and maintaining accurate records.
• A proactive and flexible attitude with a commitment to delivering excellent customer service.

Previous experience within property, estate agency, professional services or a similar fast-paced environment would be advantageous but is not essential.

What you'll get in return

• £28,000-£30,000 per annum
• Based in Belfast
• Permanent opportunity
• Opportunities for professional development and career progression.
• Supportive and collaborative working environment.
• Exposure to a well-established and growing business.
• Full-time, permanent employment with long-term career potential.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be

Benefits:
£28 000-£30 000

WHJS1_NI