Lead Admin

Job Description

Key Responsibilities

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1. Facility & Infrastructure Management

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• Oversee administration of Corporate Office, Branches, and Regional Offices.

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• Ensure smooth functioning of office infrastructure, utilities, furniture, equipment, and office

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premises.

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• Manage office expansion, relocation, renovation, and branch setup activities.

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• Ensure workplace readiness and business continuity across locations.

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• Monitor AMC (Annual Maintenance Contracts) for office assets and equipment.

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2. Branch & New Office Setup

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• Coordinate identification, leasing, fit-out, and operational readiness of new branches.

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• Liaise with landlords, contractors, architects, and vendors for branch infrastructure requirements.

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• Ensure branch setup within approved timelines and budgets.

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• Maintain branch infrastructure standards as per company guidelines.

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3. Vendor Management

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• Identify, onboard, negotiate, and manage vendors for housekeeping, security, travel, courier,

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facility management, and office supplies.

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• Review vendor performance through SLAs and periodic evaluations.

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• Ensure timely contract renewal and vendor compliance.

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• Drive cost optimization initiatives through effective negotiations.

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4. Asset Management

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• Maintain centralized records of furniture, IT assets, office equipment, and fixed assets.

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• Ensure asset allocation, tracking, transfer, and disposal processes are followed.

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• Conduct periodic asset verification and audits.

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• Monitor asset utilization and lifecycle management.

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5. Procurement & Cost Control

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• Manage procurement of office supplies, stationery, furniture, consumables, and administrative

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requirements.

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• Ensure procurement follows approved policies and budgets.

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• Implement cost control measures and vendor rationalization initiatives.

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• Track administrative expenses and prepare MIS reports.

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6. Travel & Logistics Management

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• Manage employee travel, accommodation, vehicle arrangements, and logistics support.

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• Ensure cost-effective travel planning and vendor coordination.

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• Monitor travel expenses and adherence to company policies.

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7. Security & Safety Management

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• Ensure adequate security arrangements across all locations.

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• Implement workplace safety measures and emergency response protocols.

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• Coordinate fire safety audits and statutory inspections.

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• Ensure compliance with building and safety regulations.

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8. Administration Compliance

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• Ensure statutory compliance related to office premises, licenses, agreements, signage, and local

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authority requirements.

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• Maintain lease agreements, rent payments, and property-related documentation.

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• Track renewals of licenses, permits, insurance policies, and service contracts.