HR Admin Support (Hiring Immediately)

IMPORTANT: To be interviewed, applicants MUST be PERMANENT in the civil service title Clerical Associate.

The NYC Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP delivers more than 1.1 billion gallons of high-quality drinking water daily to 8.5 million NYC residents and more than 1 million Upstate New Yorkers, and operates a wastewater system capable of processing over 1.3 billion gallons per day.

The Bureau of Environmental Compliance (BEC) enforces environmental laws and regulations that impact public health and safety. The bureau oversees the City’s Asbestos Regulations and the Air and Noise Codes through its divisions: Air & Noise Policy, Permitting and Enforcement, and the Asbestos Control Program.

BEC seeks to hire one (1) Clerical Associate IV to provide clerical and administrative support in our Lefrak office in Queens, NY.

Responsibilities

Perform data entry, record maintenance, document processing, and other administrative support functions within the bureau.

Responsible for data processing activities, including data control and tracking related to personnel actions, onboarding, interview scheduling, and HR documentation.

Ensure employee and HR records are processed, checked, and maintained accurately and in accordance with agency procedures.

Coordinate the preparation, review, and processing of HR-related documents, including promotions, civil service list appointments, separations, employee leaves, onboarding packets, and personnel updates.

Review and verify HR paperwork for accuracy, resolving discrepancies by communicating with staff and supervisors.

Maintain and monitor bureau recordkeeping systems, ensuring confidential electronic and paper files are organized, updated, and compliant with retention requirements.

Prepare routine reports and update bureau tracking logs related to hiring, onboarding, performance evaluations, and other administrative processes.

Provide information to staff and supervisors regarding HR procedures, required documentation, and bureau administrative processes.

Support bureau-wide onboarding and employee engagement activities by coordinating materials, tracking completion of required forms, and assisting with logistics.

Perform related clerical tasks, including job posting creation on SmartRecruiters website, coordinating candidate interviews and attending interviews as an HR representative to support the administrative operations of the Bureau.

Minimum Qualifications A four‑year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

Two or more years working in Human Resources and familiarity with the city hiring process.

Familiarity with the Civil Service Process.

Excellent communication skills.

Customer orientation and ability to adapt to different circumstances and responsibilities.

Preferences will be given to candidates with computer proficiency, including Microsoft Office Suite products (Word, Excel, PowerPoint) and Adobe Systems.

Familiarity with Customer Relationship Management (CRM) systems.

Ability to multi‑task, prioritize, and manage time effectively.

Effective communication with job applicants and existing employees regarding various policies, internal requirements, benefits, evaluations, time and leave, and general work expectations.

55a Program This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.

Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Equal Employment Opportunity The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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