F&B Admin Executive

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What

Where

F&B Admin Executive

Serve as the primary administrative liaison between Culinary, Food & Beverage Operations, and other hotel departments

Facilitate timely communication and operational coordination to support daily business needs

Coordinate operational follow-ups and ensure information is properly disseminated to relevant stakeholders

AdministrativeSupport to DOFB & Executive Chef

Manage calendars, appointments, and scheduling priorities for the Director of Food & Beverage and Executive Chef

Coordinate meetings, leadership briefings, and departmental communications

Prepare meeting agendas, minutes, and action plans

Assist with scheduling platforms such as SharePoint

Support rostering and workforce management systems

Coordinate travel arrangements, reservations, and business itineraries where required

Prepare correspondence, operational notices, reports, and presentations on behalf of department leadership

Support ad hoc operational projects and assignments as directed by the Director of Food & Beverage or Executive Chef

Human Resources& Training Administration

Support onboarding administration and documentation for new F&B and Culinary team members

Maintain updated training records, certifications, attendance tracking, and leave documentation

Coordinate training schedules and maintain departmental training matrices

Assist with probation reviews, performance appraisal administration, and HR documentation follow-up

Support recruitment coordination including interview scheduling and candidate communication

Operational& Brand Standards Support

Assist leadership in tracking outlet audits and guest feedback trends

Maintain records relating to brand standards compliance and quality assurance initiatives

Support preparation for corporate audits, inspections, and ownership reviews

Track maintenance requests and operational follow-ups across F&B outlets and kitchens

Assist in ensuring operational readiness for promotions, seasonal campaigns, and special events

Requirement

Previous experience in hospitality administration, culinary administration, or F&B operations preferred

Strong organizational and administrative skills with exceptional attention to detail

Proficiency in Microsoft Office applications and hospitality management systems

Knowledge of food safety regulations, HACCP principles, and operational compliance standards

Strong analytical and reporting capabilities

Excellent communication and interpersonal skills

Ability to multitask and manage priorities in a fast-paced hospitality environment

Professional, proactive, and service-oriented mindset

Ability to maintain confidentiality and professionalism at all times

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