Facilities Analyst

Job Description

Job Profile: Facilities Analyst II

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• Job Description
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Key Responsibilities

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Facilities Operations

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• Manage daily operations of office facilities, ensuring uninterrupted business operations.
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• Coordinate preventive and corrective maintenance for HVAC, electrical, plumbing, UPS, DG sets, lifts, and other building systems.
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• Monitor building management systems (BMS), access control, CCTV, and fire alarm systems.
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• Ensure high standards of housekeeping, pantry, cafeteria, landscaping, and pest control services.
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• Manage workplace requests through ticketing systems and ensure timely resolution.
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Vendor & Contract Management

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• Manage facility service providers and contractors.
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• Monitor vendor performance against Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
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• Conduct regular vendor performance reviews and audits.
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• Verify vendor invoices and support payment processing.
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• Ensure compliance with contract terms and company procurement policies.
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Health, Safety & Compliance

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• Ensure compliance with applicable Indian statutory requirements, including:
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• State Shops & Establishments Act
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• National Building Code (NBC)
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• Fire and Life Safety regulations
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• Local Fire Department requirements
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• Pollution Control Board norms (where applicable)
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• Electrical safety regulations
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• Occupational health and safety requirements
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• Coordinate fire drills, emergency response exercises, and evacuation planning.
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• Support EHS audits and corrective action implementation.
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• Maintain statutory records and compliance documentation.
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Workplace Services

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• Support office moves, seating arrangements, workplace projects, and employee engagement initiatives.
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• Coordinate conference room management and workplace amenities.
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• Ensure a positive employee workplace experience through proactive service delivery.
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Financial Management

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• Track operational expenses and support annual budget planning.
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• Monitor utility consumption and identify cost-saving opportunities.
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• Review purchase requests and maintain asset inventories.
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• Prepare monthly reports on facility operations, expenses, and vendor performance.
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