Executive Assistant to Managing Director

Location: Mumbai

Experience: 3–4 Years

Work Mode: Work from Office

About the Role

We are looking for a proactive, organized, and business-oriented Executive Assistant to the Managing Director. The role will involve managing executive responsibilities, coordinating with internal and external stakeholders, supporting business priorities, and ensuring effective follow-up and execution.

The ideal candidate should have excellent communication skills, strong ownership, and the ability to understand business requirements and work independently in a fast-paced environment.

Key Responsibilities

• Manage the MD’s calendar, meetings, appointments, travel, and day-to-day priorities.
• Coordinate with internal teams and ensure timely follow-up on key tasks and action items.
• Prepare presentations, reports, MOMs, MIS, and other management documents.
• Support the MD with business-related research, information gathering, and operational coordination.
• Coordinate with clients, vendors, and external stakeholders as required.
• Assist with client meetings, follow-ups, communication, and coordination of deliverables.
• Track important projects, deadlines, and commitments to ensure timely closure.
• Draft professional emails, correspondence, and internal communications on behalf of the MD.
• Support meetings and ensure action points are documented and followed through.
• Handle confidential information and sensitive business matters with discretion.

What We’re Looking For

• 3–4 years of experience as an Executive Assistant / Personal Assistant / Executive Coordinator / Business Coordinator.
• Prior experience working directly with a CEO, MD, Founder, or senior leadership will be preferred.
• Strong communication, coordination, and stakeholder management skills.
• Good business understanding with an ability to learn and understand organizational priorities.
• Strong follow-up, multitasking, and problem-solving abilities.
• Proficiency in MS Office / Google Workspace, especially Excel and PowerPoint.
• Smart, presentable, proactive, and comfortable working in a fast-paced environment.
• Candidates from digital marketing, advertising, media, consulting, startups, or service industries will be preferred.

Key Skills

Executive Assistance | MD/CEO Office | Business Coordination | Client Servicing | Stakeholder Management | Calendar Management | MIS & Reporting | Presentation | Follow-ups | Business Operations