Digital Project Management Office Lead (PMO)

Job DescriptionDigital Project Management Office Lead (PMO) Location: Parkgate Business Centre, Parkgate Street, Dublin 8, or any such place as determined by TII. Some travel may be required. Blended working arrangements in place.

ROLE, DUTIES AND RESPONSIBILITIES Transport Infrastructure Ireland is progressing a structured programme of digital transformation to support a more connected, compliant, and data-driven organisation. This includes the establishment and operation of governance frameworks, modern data platforms, digital services, automation, AI-enabled capabilities and coordinated delivery capabilities that support strategic outcomes. TIIs digital transformation activity is delivered through a federated model.

Some initiatives are centrally led, while others are initiated within divisions or delivered through external partners. The Digital PMO Lead will provide the structure, discipline and transparency needed to ensure that this federated model works effectively, allowing appropriate local flexibility while maintaining common standards, clear accountability, delivery assurance and alignment with TIIs broader business and digital transformation agenda. The role will operate as a central coordination and assurance point for digital delivery.

It will translate strategy into delivery discipline by maintaining visibility of the digital portfolio, supporting prioritisation and sequencing, identifying dependencies and risks, strengthening delivery capability and ensuring that regulatory, data, technology and public service obligations are considered from the outset of each initiative. The Digital PMO Lead will play a key role in: Establishing a consistent delivery framework to govern digital initiatives. Providing portfolio-level oversight to ensure alignment with TIIs digital strategy, priorities, and sequencing of initiatives.

Creating transparency across the full pipeline of digital activity, including visibility of progress, dependencies, risks, and outcomes. Enabling a federated delivery model by balancing local flexibility with adherence to common standards, controls, and reporting practices. Embedding regulatory and policy assurance within delivery processes, ensuring initiatives meet obligations and align with national and EU frameworks.

Strengthening delivery capability through the introduction of structured processes, tools, and performance measurement. Supporting effective coordination between business functions, technical teams, and external delivery partners. Ensuring that digital initiatives consistently translate strategy into outcomes.

Role and Responsibilities Establish and Operate the Digital PMO Establish and maintain the Digital PMO function, including its operating model, governance cadence, reporting cycle, templates, assurance checkpoints and decision pathways. Define a consistent delivery framework for digital initiatives, including minimum standards for initiation, planning, delivery, risk management, change control, reporting, closure and benefits tracking. Ensure PMO practices are practical, proportionate and capable of being adopted across centrally led programmes, divisional initiatives and partner-led delivery arrangements.

Maintain clear action, decision, dependency and issue logs so that delivery governance is transparent, auditable and action oriented. Provide Portfolio Planning, Prioritisation and Oversight Maintain an enterprise-level view of the digital transformation portfolio, including in-flight, planned and emerging initiatives. Support the Head of Digital Transformation in planning, sequencing and prioritising initiatives based on strategic value, risk, resource capacity, dependencies, compliance obligations and delivery readiness.

Identify interdependencies across digital, data, ICT, business transformation and divisional initiatives, ensuring that risks and conflicts are surfaced early and resolved through the appropriate governance route. Produce concise portfolio dashboards and reporting packs for senior stakeholders, governance forums and committees, highlighting progress, decisions required, risks, benefits and priority interventions. Embed Governance by Design into Delivery Ensure digital initiatives are aligned with TIIs governance frameworks, digital strategy, data governance framework, ICT controls, information security requirements and public sector obligations.

Build governance checkpoints into the delivery lifecycle so that considerations such as data ownership, metadata, privacy, security, accessibility, interoperability, AI governance, procurement and supplier obligations are addressed early rather than retrospectively. Coordinate with the Data Governance Officer, ICT, Legal, Data Protection, Procurement, Finance and business stakeholders to ensure that delivery decisions are supported by clear requirements and appropriate assurance. Promote a delivery culture that treats governance as an enabler of quality, reuse, transparency and public value, rather than as a compliance exercise.

Strengthen Delivery Performance, Risk and Benefits Management Monitor delivery progress across the portfolio using agreed metrics, milestones, risks, issues, dependencies, resource indicators and benefits measures. Ensure RAID logs, delivery plans, status updates, benefits profiles and decision records are maintained to a consistent standard. Escalate material risks, blockers or decisions through agreed governance channels, providing clear analysis, options and recommendations.

Support benefit definition and tracking so that digital initiatives can demonstrate operational, service, compliance, financial or capability outcomes. Coordinate Internal Resources, Vendors and Delivery Partners Provide oversight of internal and external delivery capacity across the digital portfolio, identifying resource constraints, skill gaps and competing demands. Coordinate with vendors, consultants and delivery partners to ensure outputs are delivered to agreed standards, timelines and governance expectations.

Support consistent onboarding, reporting and assurance expectations for third-party delivery teams, including clear deliverables, responsibilities, documentation standards and handover requirements. Work with relevant TII functions to ensure procurement, contract management and vendor delivery practices support long-term digital capability and reuse. Lead Stakeholder Engagement and Communication Act as a trusted coordination point between business functions, technical teams, governance bodies and external delivery partners.

Prepare clear, concise and decision-orientated communications for senior stakeholders, translating complex delivery information into practical insights and recommended actions. Facilitate cross-divisional alignment, ensuring that local delivery needs are understood while maintaining consistency with enterprise standards and strategic priorities. Support effective governance forums by ensuring meetings have a clear purpose, relevant inputs, defined decisions, action owners and follow-through.

Build Digital Delivery Capability and Continuous Improvement Develop and maintain tools, templates, playbooks and guidance that improve the consistency and maturity of digital delivery across TII. Promote good practice in portfolio, programme and project management, including hybrid delivery approaches suited to TIIs operating environment. Identify opportunities to simplify, standardise and improve delivery processes, reducing duplication and unnecessary administrative overhead.

Support training, coaching and knowledge-sharing activities that strengthen internal capability and reduce overreliance on external support over time. General Undertake such tasks, activities or other duties as may be required or assigned as appropriate to the grade. Work collaboratively across TII divisions to support integrated delivery of digital transformation initiatives.

ESSENTIAL REQUIREMENTS Character Each candidate must be of good character. Health A candidate for and any person holding the role must be fully competent and capable of undertaking duties attached to the role and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Education & Experience The successful candidate will be required to demonstrate the key competencies for a Grade 1 position as identified in TIIs Competency Directory, as well as the following job-specific requirements: NFQ Level 8 degree or equivalent in a relevant discipline such as project management, business, public administration, information systems, engineering, digital transformation, technology or closely related field.

A Level 9 qualification in the same fields is highly desirable. Significant relevant professional experience, including a minimum of 5 7 years in digital programme management, portfolio management, or project management office leadership. This will include substantial experience delivering or overseeing complex digital, technology, business transformation, data, ICT or process improvement initiatives.

Demonstrated experience establishing or materially improving a project management office or comparable governance function. Experience managing complex portfolios or programmes involving multiple stakeholders, competing priorities, external vendors and cross-functional delivery dependencies. Strong understanding of project, programme and portfolio management disciplines, including governance models, planning, risk and issue management, dependency management, change control, reporting and benefits realisation.

Experience preparing senior-level reporting, dashboards, briefing papers and decision packs that support effective governance and prioritisation. Professional certifications in project, programme, portfolio, agile or change management, such as PMP, PRINCE2, MSP, MoP, P3O, Agile, Scrum, SAFe, Prosci or equivalent are desirable. Fluency in the English language (verbal and written).

Skills and Competencies Exceptional stakeholder management and communication skills, with the ability to influence across business, technical and senior leadership audiences. Strong analytical, organisational and problem-solving capability, with the ability to bring clarity and structure to ambiguous or evolving delivery environments. Demonstrated ability to hold internal teams and external delivery partners to account for timely, high-quality outcomes while maintaining constructive working relationships.

Knowledge of relevant regulatory, governance and public sector obligations as they may apply to digital delivery, including accessibility, open data, interoperability, and procurement-related controls. Required Knowledge Knowledge of relevant regulatory obligations, guidelines, and strategies as they may apply to the role, such as: GDPR, Data Protection Act Data Governance Act EU AI Act NIS2, CER Directive AI Governance and Ethical Innovation (AI Here for Good) Responsible use of AI (Guidelines for the Responsible Use of Artificial Intelligence in the Public Service) Citizen-Centric Service Delivery (Action Plan for Designing Better Public Services) Seamless Digital Interoperability (Connecting Government 2030) Open Data Leadership (Open Data Strategy 2023-2027) Desirable Experience working in or with a public sector body, regulated organisation, transport, infrastructure, engineering or complex asset-intensive environment. Experience operating in a federated delivery environment, where central standards and assurance must be balanced with divisional ownership and operational realities.

Familiarity with data governance, enterprise architecture, cloud platforms, metadata catalogues, analytics, AI governance, digital twins, cyber assurance or digital service delivery. Experience developing delivery playbooks, portfolio dashboards, benefits frameworks, maturity assessments or capability-building programmes. Experience coordinating third-party delivery partners and embedding clear standards for documentation, handover, quality, assurance and knowledge transfer.

Pay: The scale of pay for Grade 1 as of 1 June 2026 is as follows: Personal Pension Contribution (PPC) Pay Scale: €87,510 €109,216 - personal pension contribution (PPC) rate. This salary is payable to an individual who is required to make a personal pension contribution (PPC) to their main pension (in general those persons whose initial appointment to the Public Service is on or after 6th April 1995). Non PPC Scale: €83,192 €103,758 - non personal pension contribution (non-PPC) rate.

This salary is payable to an individual who is not required to make a personal pension contribution (PPC) to their main pension scheme. How to Apply Please submit the 3 documents as set out below by clicking in the apply button below. a) A short cover letter/ personal statement (i.e. no more than 2 pages) outlining why you wish to be considered for the post and where you believe your skills and experience meet the requirements for the position. b) A comprehensive CV, detailed as relevant to the position (no longer than 3 pages c) A fully completed Key Achievements Form (attached). We request that all three documents are submitted in a single word document or PDF where possible.

Please note that omission of any or part of the 3 requested documents, as set out above, will render the application incomplete. Incomplete applications will not be considered for the next stage of the selection process. TPBN1_IJ