Change Order Admin (Hiring Immediately)

JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.

Job Summary

Cost Control at JRM is seeking a Change Order Admin to join their team. The admin will serve as the point of entry for all Work Orders and Extras for the Change Order Department.

Responsibilities

Serve as point of entry for all Work Orders and Extras for the Change Order Department

Perform data processing of change orders, including scanning, filing, and distributing drawings/sketches in an electronic version

Create Lien Waivers after applications are approved and distribute to Subcontractors

Track receipt of Original Lien Waivers and other pertinent documentation

Enter information into Timberline; create Client Change Requests, Subcontracts, Subcontractor Change Orders, and Purchase Orders

Verify and document Subcontractor paperwork (insurance certificates, Lien Waivers, signed Subcontracts)

Communicate with Field Supervisors as needed

Create and assemble new job files while maintaining existing ones

Print and distribute Work Order email attachments

Track and document problem Work Orders

Enter Work Orders and Recaps

Track new jobs for subcontractor contact information changes

Contact subcontractors for missing proposals

Report and coordinate with Cost Managers

Confirm reason for change order voids and alert Purchase Order Department

Review subcontractor values on change orders and confirm with PM/PD for agreement

Confirm moves or changes in values with accounting

Create change orders and purchase orders in emergency situations

Review PM Aging Extra reports and report any discrepancies to Director of Field Operations

Manage and maintain new job folder data requirements

Process all purchase orders

Qualifications

Experience in an administrative support role in a fast‑paced office setting is ideal

Excellent organization and attention to detail skills

Strong written and verbal communication skills

Adaptability in a fast‑paced and ever‑changing environment

Computer Systems

Microsoft Office (Word, PowerPoint, Excel, and Outlook)

Salary Information

To the extent this role is performed in New York City, the salary range is $67,000-$75,000.

All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

The salary range listed in job postings reflects the Company’s good‑faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.

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