Atac travel assistant

Bachelors degree in Administration, or related field

Fluent Portuguese & English

Minimum: 12 years experience working with children of lower school age.

Skilled in computer operations and use of computer programs involving Google Workspace and Windows:  word processing, Microsoft Excel, Microsoft Publisher and some knowledge of Graphic programs.

Oversees travel arrangements, and ensures that all extracurricular programs are conducted safely and in full compliance with school policies and regulatory requirements; Collaborates with academic and administrative leadership to promote a balanced integration of cultural, athletic, after school and social activities that enrich the overall educational experience.

• Coordinates and publishes school-wide yearly and weekly activity calendars in conjunction with the school administration; 
• Assists to maintain a balance between recreational, athletic, cultural, educational, and service activities;  
• Prepares a monthly balance sheet of movement in student trips accounts;  
• Orientates new teachers to school policies and procedures in regard to field trips, and activities under the auspices of the Activities Office; 
• Works in partnership with the Purchasing Department to define and oversee approved travel agencies and Purchasing Procedures for school-sponsored trips, in accordance with institutional regulations and policies; 
• Coordinates all transportation, required permission and insurance forms, and travel documentation for students traveling on school-organized trips; 
• Maintains a close relationship with all divisions of the school;  
• Develops and manages the departments operational travel budget in accordance with school-wide regulations and policies;  
• Works closely with travel agencies to ensure travelers have proper travel documentation before the trips.
• Assists teachers, Principals or ATAC Director when  meetings are held with the parents; 
• Hold meetings with travel agents to be chosen and vetted by the school
• Manage travel allowances and prestação de contas required by the Finance Department; 
• Coordinate travel agency arrangements for the trips;
• Solve emergency situations related to the trips;
• Travels with the school teams when necessary and requested by the Activities Director;
• Prepare and submit the annual Activities Calendar and respective costs to SLT approval, including Sports, After School, Summer/Winter Camps and Other student trips from all divisions planned for the year;
• Attend school events organized by the ATAC Department and others as requested by the Activities Director;