Assistant Manager HR Payroll & Operations

Smartworks

Smartworks delivers customised managed workspace solutions designed to meet the specific needs of Enterprises seeking fully serviced, aesthetically pleasing and tech-enabled office environments along with daily life and aspirational amenities to their employees.

We focus on mid-to-large Enterprises and have built a growing Clientbase, which includes Indian corporates, MNCs operating in India and startups. We strive to make Enterprises and their employees in India more productive at work by providing value-centric pricing and superior office experience vis-à-vis traditional workspaces, with access to enhanced services and amenities.

About the Role

We are looking for a detail-oriented HR Operations professional with strong expertise in Indian payroll processing and statutory compliances. The incumbent will own the end-to-end payroll cycle, ensure 100% statutory compliance, and support day-to-day HR operations, working closely with Finance, vendors, and employees.

Key Responsibilities

Payroll Management

• Manage end-to-end monthly payroll processing, including inputs collection (attendance, leaves, new joiners, exits, incentives, reimbursements, salary revisions).
• Validate payroll outputs, reconcile variances, and ensure accurate and timely salary disbursement.
• Handle Full & Final settlements, gratuity, bonus, and leave encashment calculations.
• Manage employee queries related to salary, tax deductions, payslips, and reimbursements within defined TATs.
• Coordinate investment proof collection and verification for income tax purposes; support Form 16 issuance.

Statutory Compliance

• Ensure timely deposits and return filings for PF, ESIC, Professional Tax (PT), LWF, and TDS (Form 24Q).
• Maintain compliance under key labour laws – Shops & Establishments Act, Payment of Wages Act, Minimum Wages Act, Payment of Bonus Act, Payment of Gratuity Act, Maternity Benefit Act, CLRA (as applicable).

HR Operations

• Manage employee lifecycle processes – onboarding documentation, HRMS data management, confirmations, transfers, and exit formalities.
• Maintain and audit employee master data, personnel files, and HR trackers with high accuracy.
• Administer employee benefits (Mediclaim / GPA / GTL insurance enrollments, additions, deletions, claims coordination).
• Generate HR MIS reports and dashboards (headcount, attrition, payroll cost, compliance status) for management review.
• Support HR policy implementation, letters administration (offer, appointment, increment, relieving), and process improvement initiatives.

Required Skills & Qualifications

• Graduate / Postgraduate in HR, Commerce, or a related field (MBA-HR preferred).
• 5–7 years of relevant experience in HR Operations with strong hands-on exposure to Indian payroll and statutory compliance.
• Sound working knowledge of PF, ESIC, PT, LWF, TDS, gratuity, and bonus provisions.
• Proficiency in MS Office is a must – advanced Excel (VLOOKUP/XLOOKUP, Pivot Tables, conditional formulas, data validation), Word, and PowerPoint.
• Experience working on HRMS / payroll software (e.g., Peoplestrong, Keka, greytHR, Zoho People, Darwinbox, SAP, or similar).
• High attention to detail, strong numerical ability, and commitment to confidentiality of payroll data.
• Good communication and interpersonal skills to handle employee queries and coordinate with cross-functional teams.

Good to Have

• Exposure to multi-state compliance handling.
• Experience supporting statutory / internal audits independently.
• Knowledge of the new Labour Codes and their implications.