Administrative Coordinator

• São Paulo (Berrini) | 100% On-site

At FiberHome, we are shaping the future of connectivity. As a global leader in telecommunications and network infrastructure, we are driven by innovation, collaboration, and a strong commitment to delivering high-impact solutions to our clients.

Our Culture

At FiberHome, we believe that innovation starts with people. We foster a collaborative, inclusive, and high-performance environment where:

• Ideas are encouraged and innovation is part of our daily mindset
• Teams work together across borders, combining global expertise with local insights
• We invest in continuous learning and professional growth
• Results matter — but how we achieve them matters even more

We value professionals who are proactive, curious, and driven to make an impact.

Administrative Coordinator

Office Space & Work Environment

• Optimize office layout.
• Improve common areas.
• Improve office environment.
• Collect employee feedback.
• Supervise cleaning standards.

Office Infrastructure

• Manage utilities.
• Coordinate equipment maintenance.
• Liaise with property management.
• Verify rent invoices.
• Coordinate lease renewals.
• Conduct fire safety inspections.

Expatriate Apartment Management

• Maintain apartment ledger.
• Coordinate maintenance.
• Verify rent and taxes.
• Manage move-in and move-out.
• Maintain furniture and asset inventory.
• Resolve apartment emergencies.

Vendor Management

• Source suppliers.
• Negotiate contracts.
• Evaluate vendors.
• Mediate disputes.
• Verify invoices.
• Coordinate payment review.

Procurement & Asset Management

• Procure office supplies.
• Procure PPE.
• Register assets.
• Conduct audits.
• Control inventory.

Travel & Reception

• Coordinate transportation.
• Arrange hotels.
• Support onboarding logistics.
• Organize airport pickup.
• Organize meetings.
• Organize business dinners.
• Review travel receipts.

Budget Control

• Prepare budgets.
• Monitor expenditures.
• Analyze costs.
• Produce expense reports.

Outsourced Team Management

• Supervise outsourced staff.
• Assign tasks.
• Conduct daily supervision.
• Resolve personnel issues.

Compliance & Cross-functional Support

• Implement local administrative regulations.
• Handle emergencies.
• Coordinate with Finance, Procurement and Projects.
• Report administrative matters to Chinese management.

Documentation

• Maintain administrative documentation.
• Submit weekly reports.
• Submit monthly summaries.
• Report office improvement progress.