Administrative Assistant

Company Description P.E.N School is an educational institution committed to providing a supportive learning environment for students in the Greater Visakhapatnam Area. The school focuses on academic excellence, character development, and holistic growth. Faculty and staff work collaboratively to deliver quality education and maintain an organized, student-centered campus.

P.E.N School values professionalism, clear communication, and strong administrative support to ensure smooth daily operations.

Role Description This full-time, on-site Administrative Assistant role is based in the Greater Visakhapatnam Area. The Administrative Assistant will manage day-to-day office tasks such as handling phone calls, greeting visitors, scheduling appointments, and maintaining records and files. The role includes supporting school leadership with executive administrative assistance, preparing documents, coordinating meetings, and managing calendars.

The Administrative Assistant will also perform clerical duties, assist with correspondence, and ensure that front office processes run efficiently and professionally.

Qualifications

• Strong administrative assistance skills, including organizing tasks, managing schedules, and supporting daily office operations.
• Professional phone etiquette and clear communication skills for interacting with different stake holders- staff, and external contacts.
• Experience with executive administrative assistance, including calendar management, meeting coordination, and document preparation.
• Proficiency in clerical skills such as data entry, filing, record-keeping, and basic office software (e.g., email, word processing, spreadsheets).
• Attention to detail, reliability, and the ability to handle confidential information appropriately.
• Ability to work on-site, collaborate with school staff, and interact respectfully with diverse stakeholders.
• Prior experience in an educational or office setting is beneficial.
• Relevant diploma or degree in administration, office management, or a related field is preferred.