Administrative Assistant

Compensation: upto 3LPA 

Locations: Maharashtra: Dharashiv, Pune & Mumbai 

About the Opportunity

We're hiring on behalf of one of our clients in the education and social impact space that's committed to creating meaningful opportunities for young people through education.

As an Assistant - Administration & Logistics, you'll play an important role in keeping day-to-day operations running smoothly. From managing office administration and coordinating with vendors to supporting logistics and maintaining essential records, you'll be the backbone of a fast-paced and purpose-driven team. If you're highly organised, enjoy bringing structure to everyday operations, and take pride in ensuring that things run seamlessly behind the scenes, we'd love to hear from you.

What You'll Be Responsible For

Office Administration & Workplace Management

● Support the day-to-day administrative operations of the state office.

● Ensure the office remains well-organised, fully functional, and equipped with everything the team needs.

● Coordinate with housekeeping, maintenance teams, and building management to resolve office-related requirements.

● Monitor office supplies and ensure timely replenishment of essential resources.

Inventory & Asset Management

● Maintain accurate records of office supplies, programme materials, furniture, IT equipment, and other organisational assets.

● Track inventory levels and coordinate timely procurement when required.

● Support the distribution of materials across different locations.

● Conduct regular asset verification and ensure documentation is up to date.

Vendor & Procurement Coordination

● Coordinate with vendors for office supplies, facilities, and operational requirements.

● Obtain quotations, maintain vendor records, and support procurement processes.

● Track vendor deliverables and ensure services are completed within agreed timelines.

● Build strong working relationships with existing vendors while identifying new vendors whenever required.

Logistics & Operational Support

● Coordinate courier services and ensure timely movement of documents and materials.

● Support logistical planning for meetings, training sessions, workshops, and other organisational events.

● Work closely with both State and Central teams to ensure smooth operational coordination.

Documentation & Reporting

● Maintain administrative records, trackers, and operational documentation.

● Prepare periodic reports related to inventory, procurement, logistics, and office operations.

● Ensure all administrative processes are completed accurately and in line with organisational guidelines.

We're Looking For Someone Who…

● Is a graduate in any discipline.

● Has strong organisational and coordination skills with excellent attention to detail.

● Communicates confidently in Hindi and English.

● Is proficient in Google Workspace and Microsoft Office, particularly Google Sheets and Microsoft Excel.

● Has a good understanding of basic IT support, including hardware and software troubleshooting.

● Can manage multiple priorities while meeting deadlines in a fast-paced environment.

● Enjoys solving problems, taking ownership, and supporting teams with a positive, proactive approach.

What's In It For You?

This is an opportunity to be part of a purpose-driven organisation where your work keeps critical operations running smoothly and enables teams to focus on creating impact. You'll gain hands-on experience in administration, logistics, vendor management, procurement, and operations while working closely with cross-functional teams in a collaborative and supportive environment.

Interested in applying?

If this opportunity sounds like the right fit for you, we'd love to hear from you. Please send your updated resume to [email protected] with the subject line "Application - Admin Assistant | (Your Location)".