Customer Service Specialist

About the role

As a Customer Service Specialist, you’ll provide responsive and solutions-focused support to MPS customers, helping resolve product, software and service-related enquiries. You’ll investigate and troubleshoot issues, provide first-level system support, manage customer information and ensure enquiries are followed through to resolution. You’ll also support the onboarding of new customers, working closely with internal teams to ensure a smooth transition and consistently high level of customer service.

Key responsibilities

Respond to customer enquiries in a timely, professional and solutions-focused manner, actively listening to understand their needs, investigating issues and escalating more complex matters when required.

Provide first-level support for MPS systems and applications, developing a strong understanding of internal systems and processes to troubleshoot customer queries and provide effective solutions.

Support the onboarding of new customers by working closely with Healthcare Operations, Production and Quality teams to ensure a smooth transition to MPS within agreed timeframes.

Maintain accurate and up-to-date customer information, enquiries, issues and updates within Salesforce CRM and other relevant systems.

Assess and prioritise enquiries based on urgency, impact and complexity, ensuring customer expectations are managed and regular updates are provided through to resolution.

Build strong relationships with customers and internal stakeholders, identifying opportunities to improve customer satisfaction and strengthen ongoing customer relationships.

Complete data entry, quality reviews and other customer service administration as required, while ensuring agreed deadlines and service expectations are met.

Proactively identify recurring issues and opportunities for process or service improvements and raise these through the appropriate channels.

Selection criteria

Minimum Senior Certificate, with 5+ years’ experience in a customer service, customer support or similar role, ideally within a fast-paced or service-focused environment.

Strong customer service and communication skills, with the ability to actively listen, understand customer needs, explain solutions clearly and manage challenging or sensitive conversations professionally.

Excellent attention to detail and time management skills, with the ability to accurately maintain customer records, manage competing priorities and consistently meet agreed deadlines.

Strong problem-solving and conflict-resolution skills, with the ability to investigate issues, identify appropriate solutions and know when to elevate matters.

Comfortable learning and supporting software applications, with the ability to quickly develop a strong working knowledge of systems and processes.

Experience with Salesforce or another CRM system will be highly regarded, along with intermediate to advanced Microsoft Office skills and experience with tools such as SharePoint.

A positive and collaborative team member who demonstrates initiative, remains calm under pressure and is adaptable to changing priorities and customer needs.

Why Join Us?

• Grow your career with purpose – Access a wide range of learning and development programs, including our internally designed leadership courses (including our Women In Leadership program) to support your long-term growth. Be part of a purpose-driven organisation making a difference in healthcare, working with a collaborative and supportive team.
• Be rewarded for your impact – Enjoy annual salary reviews linked to your performance, recognising the value you bring to the team.
• Flexibility that works – Work from home one day per week, while staying connected with your team at our vibrant Preston Support Office four days a week. We’re committed to supporting our people through life’s important moments. Alongside our formal flexibility policies, we recognise that some circumstances, such as returning from parental leave or managing personal wellbeing may require additional consideration. In these situations, we work collaboratively on case‑by‑case arrangements to provide the support needed while balancing the requirements of the role and team.
• Paid parental leave – We support growing families with six weeks of paid parental leave for primary carers and one week of paid parental leave for secondary carers.
• Exclusive savings – Access generous team member discounts across a wide range of products with our partnership with Flare, including company-wide corporate offers on healthcare premiums with Bupa Healthcare, banking benefits with Comm Bank, novated leasing and a team member discount card entitling you to savings in our Chemist Warehouse Pharmacies
• Support when you need it – Tap into confidential Employee Assistance Program (EAP) services for personal or professional support.
• Take advantage of our subsidised and convenient onsite canteen for varied and affordable meals, coffee, confectionary and bakery items.
• Easy commuting – Enjoy our complimentary shuttle bus connecting nearby train stations to the Preston Support Office, making public transport travel simple and stress‑free.

About Us

Sigma Healthcare is powering pharmacy! We have the largest pharmacy network in Australia with trusted brands including Chemist Warehouse, Amcal, Discount Drug Stores and Ultra Beauty! We are powered by our dedicated people and our leading Australian full line pharmacy wholesale and distribution business that delivers medicines to any pharmacy anywhere in Australia.

With Chemist Warehouse now operating in four countries outside Australia, we continue to expand our reach.

#J-18808-Ljbffr