Executive Assistant
Adept Global
Job Description
Location: Andheri West, Mumbai
Experience: 6β10 years
About the Role:
We are looking for a highly experienced, mature, and well-groomed Executive Assistant to provide comprehensive support to senior management/C-Suite executives. The ideal candidate should have strong experience working with Directors, CEOs, MDs, or other senior leadership and should be comfortable handling confidential and high-priority matters independently.
Key Responsibilities:
β Manage the executive's calendar, meetings, appointments, and schedules.
β Coordinate with internal teams, clients, vendors, and external stakeholders.
β Handle emails, correspondence, follow-ups, and documentation.
β Prepare meeting agendas, MOMs, presentations, reports, and MIS as required.
β Coordinate business travel, flight bookings, hotel reservations, visas, and itineraries.
β Maintain confidentiality of sensitive business and personal information.
β Follow up on important tasks and ensure timely closure.
β Coordinate and schedule C-Suite meetings and business discussions.
β Handle multiple priorities and manage last-minute requirements effectively.
β Assist senior management with personal and official coordination when required.
β Maintain records, important documents, contacts, and business information.
β Act as a reliable point of contact between the executive and internal/external stakeholders.
Candidate Profile:
β 6β10 years of relevant experience as an EA/Executive Assistant to CEO, MD, Director, Chairman, or C-Suite executive.
β Strong experience working in a corporate environment.
β Excellent English communication and written skills.
β Strong organisational and time-management skills.
β Excellent follow-up and coordination abilities. Executive Assistant to Senior Management / C-Suite
β Should be mature, presentable, proactive, discreet, and highly professional.
β Ability to handle confidential information with complete discretion.
β Strong proficiency in MS Office, Excel, PowerPoint, Outlook/Google Workspace, etc.
β Should be comfortable working in a fast-paced and demanding environment.
β Ability to work independently with minimal supervision.