Executive Assistant to Managing Director – Executive Office & Strategic Coordination

WE’RE HIRING | EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

Company: Mentor Wealth

Department: Managing Director’s Office / Executive Office

Location: Mayur Vihar, Delhi

Employment Type: Full-time

Experience: Minimum 3 years relevant experience

CTC: Up to ₹10 LPA, based on experience, capability & role fit

About the Role

We are looking for a highly capable, technology-oriented and execution-driven professional to work directly with the Managing Director.

⚠️ This is NOT a conventional diary-management or secretarial EA role.

The candidate will act as an execution and coordination partner to the MD, ensuring that priorities, decisions and assignments are converted into structured actions and taken to timely closure.

Key Responsibilities

MD & Executive Coordination

• Manage schedules, meetings, reviews, agendas, minutes and action points
• Maintain MD action trackers and ensure timely follow-ups
• Track priorities, deadlines and pending matters
• Escalate delays, risks and matters requiring MD intervention

Project & Cross-Functional Coordination

• Coordinate MD-led projects and strategic initiatives
• Convert decisions into clear responsibilities and timelines
• Coordinate with employees, clients, vendors, consultants and stakeholders
• Track dependencies, bottlenecks and execution

MIS, Reporting & Documentation

• Prepare MIS, dashboards, trackers and management reports
• Create professional Excel analyses, PowerPoint presentations and briefing notes
• Present information in a concise, decision-ready format
• Maintain records of key decisions and commitments

Communication

• Draft professional emails, letters, presentations and management communications
• Coordinate effectively with senior stakeholders and external parties
• Ensure important communication is followed through to closure

AI & Digital Productivity

• Use AI tools such as ChatGPT for research, drafting, summarisation and productivity
• Work comfortably with Microsoft 365/Google Workspace, Excel, PowerPoint, CRM & task-management tools
• Identify opportunities to automate repetitive activities

Confidentiality & Executive Trust

• Handle confidential business, employee, client, financial and management information
• Exercise sound judgment and discretion
• Work independently while knowing when to escalate matters

Required Experience

Candidates with experience in:

• Executive Assistant to MD/CEO/Founder/CXO
• CEO/MD/Executive Office
• Management Coordination
• Business Operations
• Project/Program Coordination
• Chief of Staff Support
• Senior Management Support

Direct experience working with senior leadership will be strongly preferred.

Essential Skills

✅ Exceptional organisation & follow-up

✅ Strong ownership and execution mindset

✅ Excellent English communication

✅ Strong Excel, Word & PowerPoint skills

✅ MIS, reporting & presentation skills

✅ Strong analytical & problem-solving ability

✅ AI & digital-tool orientation

✅ Ability to manage multiple priorities

✅ Senior stakeholder coordination

✅ High attention to detail

✅ Independent working ability

✅ Confidentiality & professional discretion

✅ Comfortable working under pressure and changing priorities

Qualification

MBA/PGDM or postgraduate qualification in Management, Finance, Operations, Business Administration or related fields will be preferred.

What Success Looks Like

Within the first 6 months, you should be able to:

Give the MD clear visibility of priorities and pending matters

Reduce the need for repeated follow-ups

Drive action points and commitments to closure

Improve management reporting and presentations

Anticipate requirements proactively

Use AI and technology to improve productivity

Build strong cross-functional relationships

Become a trusted execution partner to the MD

Ideal Candidate

We are looking for someone who combines the discipline of an excellent EA, ownership of a project coordinator and analytical capability of an Executive Office professional.

The mindset we value:

“What needs to happen next, who needs to do it, by when, what could delay it, and how do I ensure it gets completed?”

If you are proactive, organised, digitally savvy, solution-oriented and enjoy working closely with leadership, we would love to hear from you.

Apply now / Share your profile with us.

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