Campaign Operations & Admin Coordinator
Fireflies
Job Description
About the role
We're looking for a highly organised person to support the day-to-day administration behind Fireflies' campaigns, content projects, creators and events.
It's for someone who loves organising information, following up with people, maintaining trackers and making sure all the small but important things actually get done.
Campaign administration
- Maintain campaign trackers and timelines
- Update task lists and delivery status
- Organise client and project folders
- Maintain naming conventions and file archives
- Collect links, assets and campaign deliverables
- Prepare meeting notes and action lists
Creator and talent administration
- Maintain our creator/model/talent database
- Update contact information, rates and availability
- Send briefs and collect confirmations
- Follow up on outstanding content
- Track content approvals and posting dates
- Collect live links/screenshots once content is published
- Maintain usage-rights and deliverables records
Fireflies actively works with creators and models across regional campaigns, so there is a meaningful amount of administration behind that network.
Finance and supplier administration
- Request quotations from suppliers
- Organise quotations and invoices
- Maintain PO/payment trackers
- Follow up internally on outstanding paperwork
- Maintain vendor information
- Flag payments that are approaching due dates
Reporting support
- Collect campaign results from platforms
- Populate reporting templates
- Organise screenshots, links and performance data
- Prepare the first draft of campaign reports
- 1-3 years' experience in agency administration, project coordination, marketing operations or similar
- Extremely organised
- Strong Excel/Google Sheets skills
- Very good written English
- Comfortable following up repeatedly and politely
- Excellent attention to detail
- Comfortable managing lots of small tasks simultaneously
- Reliable and proactive
- Able to work independently
You genuinely enjoy:
checklists,
trackers,
organised folders,
clean spreadsheets,
closing open tasks,
and reminding people of things before anyone else remembers.
Remote - India
₹30,000-45,000/month, depending on experience.