Operations Executive – International Trade Operations & Logistics

Location: Mumbai

Experience: 3–5 years

Industry: International Commodity Trading

Employment Type: Full-time

We are looking for an Operations Executive to join our Mumbai team and manage the end-to-end operational execution of international commodity trades.

The ideal candidate should have hands-on experience in trade contracts, shipment coordination, container bookings, shipping documentation and liaison with buyers, sellers, freight forwarders and shipping lines.

Responsibilities

• Prepare, review and coordinate purchase and sales contracts for international commodity transactions.

• Manage the complete order-to-delivery trade operations cycle.

• Coordinate container bookings with shipping lines / freight forwarders and monitor shipment schedules.

• Coordinate with suppliers, buyers, shipping lines, freight forwarders, CHA/customs brokers and other service providers.

• Prepare and verify shipping and commercial documentation including Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, Certificates of Analysis, Insurance documents and other export/import documents.

• Track shipments from origin to destination and ensure timely documentation and delivery.

• Coordinate with banks for LC / payment-related documentation, wherever applicable.

• Ensure that contractual terms, shipment deadlines and documentation requirements are complied with.

• Maintain proper records of contracts, shipments, invoices, logistics costs and related correspondence.

• Liaise with internal sales and accounts teams for smooth execution and settlement of trades.

• Handle operational issues, delays, documentation discrepancies and claims in coordination with relevant parties.

• Support management in improving trade execution and logistics processes.

Qualifications

• Graduate with 3–5 years of relevant experience in commodity trading, international trading, export/import, shipping or logistics operations.

• Good understanding of international trade and Incoterms.

• Hands-on experience in container booking and shipment documentation is essential.

• Experience in handling trade contracts / purchase orders / sales contracts will be preferred.

• Good understanding of export-import procedures and shipping documentation.

• Strong coordination and follow-up skills.

• Good command of MS Excel, Word and Outlook.

• Excellent written and verbal communication skills.

• Ability to work independently and manage multiple shipments / transactions simultaneously.

• Candidates from commodity trading houses, international trading companies, exporters/importers, freight forwarding or shipping companies will be preferred.