Executive Assistant to CEO

Job Title:

Executive Assistant to CEO Location:

Ahmedabad, Prahlad Nagar Experience:

3–5 Years Job Type:

Full-Time, Monday to Saturday Work Mode:

Onsite

Role Overview We're looking for a highly organized, proactive, and resourceful Executive Assistant to the CEO who can keep the CEO focused on what matters most. As a trusted partner, you'll manage priorities, streamline operations, and ensure seamless execution across day-to-day activities.

Key Responsibilities: ● Manage the CEO's calendar, appointments, meetings, and daily priorities. ● Coordinate internal and external meetings, prepare agendas, document action items, and ensure timely follow-ups. ● Handle travel planning, accommodation, logistics, and itinerary management. ● Prepare presentations, reports, meeting notes, and executive documentation. ● Manage email correspondence and act as a liaison between the CEO and internal teams, clients, investors, and external stakeholders. ● Track and reconcile expense reports while ensuring compliance with company policies. ● Prioritize incoming requests and proactively resolve scheduling conflicts. ● Maintain confidential business information, records, and sensitive documents with the highest level of discretion. ● Support cross-functional coordination and ensure timely execution of strategic initiatives. ● Assist in planning leadership meetings, board meetings, offsites, and company events. ● Drive operational efficiency by identifying process improvements and ensuring smooth day-to-day executive operations. ● Take ownership of ad hoc projects and provide administrative support as required.

Required Skills & Qualifications: ● Minimum 3 years of core experience as an Executive Assistant (EA) to a Founder, CEO, CXO, or senior leadership is mandatory. ● Overall 3–5 years of professional experience as an Executive Assistant, Executive Coordinator, or in a similar role supporting senior leadership. ● Bachelor's degree in Business Administration, Management, or a related field is preferred. ● Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously. ● Strong executive support capabilities with excellent judgment and problem-solving skills. ● Experience managing complex calendars, scheduling across multiple stakeholders, and coordinating executive communications. ● Proficiency in Google Workspace or Microsoft 365 and productivity tools. ● Experience preparing presentations, reports, meeting minutes, and executive documents. ● Strong written and verbal communication skills with a high level of professionalism. ● Ability to maintain confidentiality and handle sensitive information with discretion. ● Highly proactive, resourceful, and capable of working independently in a dynamic environment.

Why Join CultureX? ● Opportunity to work directly with founders and influence key strategic decisions. ● High-impact role with significant ownership and visibility. ● Fast-paced learning environment and accelerated career growth. ● Collaborative, entrepreneurial, and innovation-driven culture.