Executive Personal Assistant

We are seeking a highly professional and experienced Executive Assistant to provide dedicated secretarial and administrative support to the Partner.

Key Responsibilities:

• Manage the Partner’s calendar, appointments, meetings, and travel schedules.
• Handle correspondence, emails, calls, and day-to-day communication on behalf of the Partner.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, presentations, letters, reports, and other official correspondence.
• Record and circulate Minutes of Meetings (MOMs) and ensure timely follow-up on action points.
• Maintain confidential files, documents, records, and correspondence.
• Coordinate and follow up with clients, consultants, senior management, and internal teams.
• Manage meeting documentation and ensure timely submission of required information.
• Maintain an organized filing and document management system, both digital and physical.
• Handle confidential and sensitive information with complete discretion.
• Assist the Partner with day-to-day secretarial requirements.
• Monitor pending matters, reminders, commitments, and follow-ups to ensure timely closure.

Requirements:

• Bachelor’s degree in Business Administration, Management, Communications, Architecture, or a related field.
• 5–10 years of relevant experience as an Executive Assistant, Executive Secretary, or Personal Assistant to senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational, coordination, and follow-up abilities.
• Professional manner with a high level of confidentiality and discretion.
• Prior experience in an architecture, design, engineering, construction, real estate, or consultancy firm will be preferred.