Technical Executive Assistant

Job Overview

We are looking for a highly organized and proactive Executive Assistant who can serve as the operational and execution bridge between the CTO and cross functional teams, including Engineering, Product, AI/ML, Security, and Business functions. The role involves managing executive priorities, driving follow-through on strategic initiatives, coordinating leadership meetings, tracking action items and key deliverables, preparing executive reports and presentations, maintaining technology roadmaps and performance metrics, and translating complex technical discussions into clear business updates.

The ideal candidate will possess strong stakeholder management skills, exceptional attention to detail, and the ability to drive accountability while supporting high-impact technology and business initiatives.

Key responsibilities

 Act as the execution bridge between the executive and Engineering, Product, AI/ML, Technology and other leadership teams

 Attend key technology/engineering meetings, capture decisions, action items, owners and timelines, and proactively track them through closure.

 Provide high-level executive support to the CTO, including calendar management, meeting coordination, prioritization and follow-ups.

 Prepare meeting agendas, pre-reads, presentations, dashboards and executive-level technology reports.

 Maintain and manage technology roadmaps, project trackers, OKRs/KPIs, risks, dependencies and key initiatives.

 Understand technical discussions sufficiently to summarize complex engineering/AI topics into concise executive-level updates.

 Support preparation for leadership reviews, customer meetings, board/management presentations and strategic technology discussions.

 Coordinate cross-functional initiatives involving Engineering, Product, Data/AI, Operations, Security and Business teams.

 Follow up with stakeholders and drive accountability for commitments and deliverables, rather than simply recording minutes.

 Help manage the executive's priorities by identifying what needs attention, what is blocked, and what requires escalation.

 Maintain documentation, decision logs, project status, architecture/technology discussion notes and other executive-level records.

 Support research and analysis on technology trends, AI/GenAI, competitors, vendors and potential technology solutions.

 Assist with preparation of business cases, investment proposals, vendor evaluations and build-vs-buy analysis.

 Use productivity and technology tools effectively, including Excel/Google Sheets, PowerPoint, Jira, Confluence, Teams/Slack, Power BI and AI tools.

Education and Skills

 Bachelor's degree in Engineering, Computer Science, Information Technology, Data Science, Business Administration, or a related field.

 Technical educational background preferred, with the ability to understand technology, software development, cloud platforms, and AI/ML concepts.

 Additional certifications in Project Management, Agile/Scrum, Business Analysis, or Executive Administration are a plus.

 Strong stakeholder management and executive communication skills.

 Ability to understand and summarize technical discussions into businessfriendly updates.

 Experience coordinating cross-functional teams across Engineering, Product, AI/ML, Security, and Operations.

 Excellent organizational, planning, prioritization, and follow-up skills.

 Strong meeting management, documentation, and action-tracking capabilities.

 Proficiency in Microsoft Excel, PowerPoint, Word, Teams, Jira, Confluence, Power BI, Google Workspace, and collaboration tools.

 Experience maintaining project plans, roadmaps, OKRs, KPIs, risks, dependencies, and governance trackers.  Strong analytical and problem-solving abilities with attention to detail.

 Ability to manage multiple priorities in a fast-paced technology environment.

 Familiarity with software development lifecycle (SDLC), Agile methodologies, cloud technologies, and AI/GenAI concepts.

 Self-driven, proactive, and capable of driving accountability across teams without direct authority.

 Strong presentation preparation and executive reporting skills.

Location Bangalore, India