Executive Assistants

Job Description

Position : Executive Assistant / Personal Secretary

Location : Mumbai Office

Company : The Ugar Sugar Works Ltd.

Reporting To : Chairman / Managing Director

Role Objective:

To provide end-to-end administrative, financial, and operational support to the Chairman, Managing Director, and their family, ensuring smooth execution of day-to-day responsibilities.

Key Responsibilities:

• Managing emails, correspondence, tapal, and official communication.

• Handling banking operations, credit card payments, investments, shares, and taxation files.

• Coordinating with auditors, consultants, legal advisors etc..

• Organizing domestic & international travel, visas, passports, hotels, and foreign exchange.

• Managing club memberships, bookings, and related payments.

• Overseeing society/property matters, utilities, and household-related tasks.

• Ensuring confidentiality in all professional and personal assignments.

Required Skills & Competencies

• Strong organizational and multitasking abilities.

• Knowledge of banking, financial documentation, and taxation processes.

• Excellent communication (written & verbal) and interpersonal skills.

• Proficiency in MS Office, online payment platforms, travel sites and digital banking.

• Ability to handle confidential information with discretion.

• Flexible to handle both professional and personal assignments.

Requirements:

• Graduate in Commerce / Business Administration preferred.

• 7–12 years of relevant experience in secretarial/EA roles.

• Strong financial and banking knowledge.

• Excellent communication, organizational & multitasking skills.

• Proficiency in MS Office, and digital payment platforms

• Knowledge of shorthand added advantage